Assistant to the Chief and Clery Coordinator – University Police Department

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Position Title:
Assistant to the Chief and Clery
Coordinator – University Police Department

Job Category:
Academic Staff

Employment
Type:
Regular

Job Profile:
Administrative Specialist

Job
Duties:

Attention:

The University Police Department in the Division of Finance and Administrative Affairs
at the University of Wisconsin-Whitewater seeks an Assistant to the Chief and Clery Coordinator (Administrative Specialist, AD006).

Job Details:

The position of Assistant to the Chief and Clery Coordinator (Administrative Specialist) with the
UW-Whitewater Police Services is a responsible professional position working in an autonomous fashion with full administrative authority.
Individuals working in this capacity provide a high-level administrative function by conducting research, preparing statistical reports,
handling confidential information, responding to information requests, and performing administrative and managerial functions, discipline,
and contract administration. Individuals in this position are responsible for general budgeting, including reconciliation, outlook, and
planning. Individuals also train and provide supervision for lower-level clerical staff, students, and other employees. Individuals are part
of the management team and provide input and decision-making on managerial matters, including but not limited to procurement, budgeting,
discipline, policy, and procedure. An Administrative Specialist may be required to take administrative command and control of situations in
the absence of the Director. This individual provides exemplary customer service to all community members, regardless of positional or
social status. Weekend and shift work may occasionally be required. This position is considered a Campus Security Authority and Mandatory
Reporter under State and Federal Law.

Key Job Responsibilities:

A. Performances of Administrative
Duties.

A1. Direct, supervise, and assume full responsibility for all administrative areas to meet department needs.

A2.
Assist Director or designee in developing operational policies and procedures.

A3. Advise Director or designee on local, state, and
federal mandated requirements.

A4. Advise Director or designee on issues, concerns, and training needs.

A5. Analyze criminal
and security data.

A6. Mediate, mitigate, and resolve complaints, conflicts, and grievances of community members, employees, and
officers.

A7. Maintain expertise and knowledge in areas which affect the department, including but not limited to: university, local,
state and federal law, technology, tactics, national policy trends, current events, and political concerns.

A8. Ensure open
communication on issues regarding actual, potential, perceived or grieved concerns and problems between management, employees, and
community.

A9. Serve, consult, and oversee committees as designated by the Director or designee.

A10. Establish, cultivate,
and maintain effective relationships with all community members, to include but not limited to; University, City law enforcement, and legal
entities.

A11. Create, maintain, and adjust shift schedules for subordinates.

A12. Develop, modify, and participate in new
employee interviews and make recommendations for hiring to the Director or designee.

A13. Manage the supplies, equipment, and
resources of the university emergency operations center.

B. Administration of Clery Program.

B1. Administer, manage,
and maintain Clery Law-related electronic files, equipment and related software applications.

B2. Assist with the guidance of the
University’s Clery Committee.

B3. Administer the coordination of consultants, specialists, and relationships associated with the
Department’s Clery Program.

B4. Design, update, and maintain Clery Program related reports, webpages, and documents.

B5.
Maintain a working knowledge of Clery Program laws and compliance expectations.

C. Performance of Confidential
Duties.

C1. Maintain, archive, and distribute, as appropriate, confidential law enforcement sensitive information, such as but
not limited to: criminal histories, intelligence files, confidential informant information, victim and juvenile information, narcotic,
terrorist, and Campus Assessment Response and Evaluation Team information, open/pending investigations, and Family Educational Rights and
Privacy Act information.

D. Direction and Supervision of Staff.

D1. Develop, modify, and implement operational
procedures, policies, and goals related to administration.

D2. Ensure complete, accurate, and professional standards are met for all
departmental records.

D3. Analyze equipment and supply needs. Maintain appropriate supply levels and make recommendations for
procurement of new, needed, or replacement equipment and supplies.

D4. Analyze, maintain, and determine appropriate staffing levels
for operational needs.

D5. Record, develop, approve, and maintain appropriate personnel information, including but not limited to;
time records, disciplinary actions, payroll, and training.

D6. Direct, guide, mentor, and supervise staff on their duties and daily
work performance.

D7. Determine, deliver, and record formal and informal discipline, under the authority of the Director.

D8.
Ensure compliance with reporting requirements of workplace injuries, accidents, and unsafe conditions.

E. Administration of
Departmental Records.

E1. Administer, develop, and maintain the department record keeping systems and related policies and
procedures.

E2. Ensure department compliance with all federal, state, and university records laws, mandates, and policies.

E3.
Design, develop, and disseminate surveys, informational brochures and reports, as appropriate.

E4. Develop, design, and compile
statistical, analytical, and narrative reports to include but not limited to: Wisconsin Incident Based Reporting system, Federal Clery Act
mandates, University and Department annual activity reports.

E5. Establish, update, and maintain report management systems,
departmental archives, employee files, budget files, inventory tracking, product information and warranties, and others as
needed.

E6. Obtain and maintain certification as the Department TIME Agency Coordinator and Validation Officer.

F.
Administration of Budget and Fiscal Activities.

F1. Assist Director or designee with budgetary goals, planning, and
distribution.

F2. Develop, recommend, and audit the annual budget document by calculating annual expenses, preparing estimates, and
evaluating departmental priorities set by the Director.

F3. Develop, maintain, and review internal fiscal spreadsheets.

F4.
Audit, reconcile, and initiate actions as necessary to maintain appropriate budgetary oversight.

F5. Create, maintain, and distribute
departmental chargebacks and invoices.

F6. Provide the Director budget reports as needed.

F7. Administer purchase
requisitions, orders, and reimbursements and ensure compliance with university procedures.

F8. Establish, supervise, and train policy
and procedure on departmental cash handling, pro-card, travel card, and bond credit card payments.

G. Administrative Support of
the Director.

G1. Draft correspondence on behalf of the department and/or the Director.

G2. Represent the Director at
assigned meetings, committees, or functions.

G3. Research, compile, and produce reports as requested by the Director.

G4.
Maintain legally necessary offices to include but not limited to; Notary Public.

G5. Schedule appointments, meetings, speaking
engagements, forums, and activities for the Director using the electronic calendaring system. This includes dealing with legislative
representatives, UW System members, Chancellors staff, local businesses, press interviews, law enforcement and court representatives,
University faculty, staff, students, and community members.

G6. Perform other duties as assigned.

Campus Security
Authority Statement

This position has been identified as a Campus Security Authority (CSA). A Campus Security Authority is
defined by the United States Department of Education, as any university employee who has significant responsibility for student and campus
activities. CSAs may include Public Safety officers, deans, directors, department heads, athletic coaches, student organization advisors,
resident hall staff, and student affairs staff.

As a CSA, this position is responsible for contacting University Police (911 or
262-472-4660) if you observe specific crimes, or if any person reveals to you that they have learned of, was the victim of, was the
perpetrator of, or was witness to Clery reportable crimes. This applies to crimes committed on any of UW-Whitewater campuses or, in
some cases, on property adjacent to those campuses or at UW-W sponsored activities away from campus. The crime does not have to involve a
campus community member, but can be a member of the general public.

Selected candidate is required to complete CSA training,
either through your department or the University Police. Please contact the University Police (262-472-4660) with any questions,
comments or concerns you may have.

Department:

University Police
Department

Compensation:

Well-qualified candidates can expect a starting annual salary within a range of $50,000 –
$56,000.

UW System employees receive an excellent benefit package. To learn more about the UW System’s comprehensive benefit package,
review the UW System Employee Benefits Brochure.

Required Qualifications:

• High School diploma with two years prior
  administrative experience OR Associate’s Degree with no prior administrative experience

Preferred
Qualifications:

• Knowledge of and experience with police department systems such as Clery law, emergency management, criminal
  justice information system

Knowledge, Skills and Abilities:

• Provide superb customer service and
  professionalism
• Knowledge of standard office practices and procedures
• Knowledge of University Work Rules, Departmental
  Policies and Procedures, Rules and Regulations, and Memorandums
• Knowledge of telephone etiquette
• Skilled in the use of
  Departmental equipment and applications
• Skilled in the use of computers and software applications of the Windows
  environment
• Skilled in the operation of a multi-lined telephones
• Ability to prioritize workload and meet
  deadlines
• Ability to maintain security of confidential police records, communications, and information
• Ability to interact
  respectfully with people from diverse socioeconomic, cultural, and ethnic backgrounds
• Ability to operate standard office
  equipment
• Ability to perform repetitive motions associated with keyboarding required for typing or word processing
• Ability
  to perform transcription of video and recorded conversations
• Ability to accurately type a minimum of 50 words per
  minute
• Ability to complete National Incident Management Training Courses, NIMS 100HE, 200, 700, 800, and forms
• Ability to
  interact with all employees, staff, and students within the Department in a respectful, professional, and appropriate manner
• Skilled
  use of Police Report Management Systems
• Skilled use of State Law Enforcement Systems, such as TIME, eTime, WIBRS and
  ACADIS
• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary
  training and drills

How to Apply:

Applications received by February 26, 2026 are ensured full
consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most
qualified applicants will be invited to participate in the next step of the selection process.

Only complete application packages
will be considered. This includes online submission of the following documents:

• Cover Letter
• Resume
• Name and
  contact information for three professional references

Contact Information:

For questions
regarding this position, please contact:

Kelsey Servi

Assistant Chief of Police

262-472-1431

servik@uww.edu

If you have questions regarding this
recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262)
472-1024 or hr@uww.edu.

CONDITIONS OF
APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this
position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout
the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer,
therefore STEM extensions are not options for work authorization.

CAMPUS INFORMATION:

UW-Whitewater is
a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education
programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300
faculty and staff are devoted to the success of the university’s 11,500 students at its main and Rock County campuses. The team provides
high-impact practices and academic programs – online and in person – from associate to doctoral levels. Recognized nationally for
affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many
areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university’s arts and
nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of
undergraduate students use the acclaimed Center for Students with Disabilities – a priority mission since the 1970s.

UW-Whitewater’s
campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of
major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country.
Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The
nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin’s Park Place.

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 13-campus
Universities of Wisconsin (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In
response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing,
except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy
Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275
Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be
conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged
in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence
or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be
asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety
rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime
statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the
UW-Whitewater Police at 262-472-4660.

UW IS AN EQUAL OPPORTUNITY EMPLOYER:

Qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age,
pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System
policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all
qualified individuals to apply.

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