Administrative Associate to the Director of East Texas A&M Law Enforcement Training Academy (Part-Time)

Job Title
Administrative Associate to the Director of East Texas A&M Law Enforcement Training Academy (Part-Time)

Agency
East Texas A&M University

Department
University Police

Proposed Minimum Salary
$15.00 hourly

Job Location
Commerce, Texas

Job Type
Staff

Job Description

INSTRUCTIONS TO APPLICANT:
During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer). 
  If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us at HR.Hiring@tamuc.edu

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

$15.00 Hourly
SUMMARY:
The Administrative Associate to the Director of East Texas A&M Law Enforcement Training Academy (AMLETA) (Part-Time) at East Texas A&M University (ETAMU) is responsible for coordination of day-to-day operations for the East Texas A&M Law Enforcement Training Academy that includes scheduling and organization, data entry and record keeping, and communicating and corresponding at a level commensurate to standards set by the Texas Commission on Law Enforcement (TCOLE) and the East Texas A&M Police Department.

As a proud member of the third-largest institution in The Texas A&M University System, ETAMU fosters a strong professional environment that supports career growth and academic excellence.

ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.

DUTIES & RESPONSIBILITIES:

• Communication and Correspondence:
  • Answering and directing phone calls from law enforcement personnel, instructors, and the public.
  • Taking and distributing messages, ensuring timely delivery to the Director.
  • Composing, preparing, and proofreading emails, memos, letters, and reports, including those related to training curricula, student progress, and academy operations.
  • Managing incoming and outgoing mail, including sensitive materials related to student records or investigations (if applicable), and coordinating with other agencies.
  
  
• Scheduling and Organization:
  • Managing and updating the Director’s calendar, including scheduling meetings with instructors, law enforcement agencies, and other stakeholders.
  • Scheduling appointments, meetings, and conference calls, including those related to curriculum development, training exercises, and disciplinary hearings.
  • Coordinating travel arrangements and itineraries for the Director, including travel to conferences, training sites, or other agencies.
  • Maintaining filing systems (both paper and electronic), including student records, training materials, certifications, and accreditation documents, ensuring confidentiality and compliance with regulations.
  • Maintaining class scheduling calendars and making updates as needed, including coordinating with instructors, students, and other departments.
  • Performs special analyses and project summaries. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resources materials.
  
  
• Office Operations:
  • Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
  • Analyzes program, project, or initiatives. Monitors project timelines and identifies issues. Adapts, combines, and makes improvements to services, processes, or programs.
  • Formulates, interprets, and/or implements management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.
  • Operating office equipment (printers, copiers, etc.), as well as any specialized equipment used in the academy office.
  • Greeting visitors, including law enforcement personnel, guest instructors, and recruits, and directing them appropriately.
  • Ensuring the office and reception areas are organized and tidy, maintaining a professional environment for the academy.
  
  
• Data Entry and Record Keeping:
  • Maintain CJIS Security Awareness Training
  • Entering and updating data in databases, including student information, training records, certifications, and course evaluations.
  • Maintaining accurate records and files, including those related to student attendance, grades, disciplinary actions, and training program accreditation.
  • Preparing reports and presentations for the Director, including statistical reports on training outcomes, student performance, or program effectiveness.
  
  
• Support for Meetings and Events:
  • Preparing agendas and materials for meetings, including faculty meetings, advisory board meetings, or meetings with external agencies.
  • Taking and distributing meeting minutes, including those for sensitive meetings related to student discipline or training program changes.
  • Organizing and coordinating events, conferences, or workshops, such as graduation ceremonies, training seminars, or accreditation reviews.
  
  
• Additional Responsibilities:
  • Processing payroll for academy staff, including instructors and support personnel.
  • Assisting with budget preparation for the academy, including tracking expenditures and identifying cost-saving measures.
  • Providing information to callers and visitors, including law enforcement personnel, recruits, and the public, with a focus on academy programs and procedures.
  • Responding to inquiries and requests from students, instructors, and external agencies, addressing their needs and concerns in a professional and timely manner.
  • Assisting with project coordination and tracking for training program development, curriculum updates, or facility improvements.
  • Gathering information and conducting research related to best practices in law enforcement training, new technologies, or accreditation standards.
  • Assisting with onboarding new instructors or staff, including processing paperwork and coordinating training. Maintaining employee records, including certifications, training qualifications, and performance evaluations.
  
  

MINIMUM REQUIREMENTS:

• Education: High school diploma or GED.
• Experience / Knowledge / Skills: Five years of general work experience. Knowledge of word processing, spreadsheet, and database applications.  Excellent written communication, analytical, interpersonal, and organizational skills. 
• Ability to: Ability to multitask and work cooperatively with others.
• Licensing/Professional Certifications: None
• Physical Requirements: Ability to obtain a passing Texas Commission on Law Enforcement (TCOLE) Licensee Psychological and Emotional Health Declaration (L-3).
• Other Requirements: Applicant must be able to work a flexible shift (day and/or evening and/or night) or time assigned by the Director of East Texas A&M Law Enforcement Training Academy.
  The position you are applying for requires access to Criminal Justice Information (CJI) systems, if it is found you have any of the following convictions/adjudications on your criminal history report your application will be disqualified: Felony Conviction
  Felony Deferred Adjudication
  Class A Misdemeanor Conviction
  Class A Misdemeanor Deferred Adjudication
  Family Violence Conviction
  Open arrest for any criminal offense (felony or misdemeanor) will be disqualified until disposition.
  The following will be a disqualified for the amount of time listed:Class B Misdemeanor Conviction – 10 years
  Class B Misdemeanor Deferred Adjudication – 10 years

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:
Bachelor’s degree or higher.  Two years of work related experience as an Administrative Associate or like-type occupation.  Knowledge of Texas Commission on Law Enforcement (TCOLE) rules. Work related experience with a law enforcement academy.  

SUPERVISION OF OTHERS:
May hire, train, and supervise student workers and support staff.

WHY WORK AT EAST TEXAS A&M UNIVERSITY?
Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs, including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor’s degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

• Facebook, Twitter, Instagram, YouTube, LinkedIn, and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

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