Academic Coordinator

The Academic Coordinator will be responsible for providing primary administrative and programmatic support for faculty, staff and
administrators in the Department of Bio-Medical Sciences and College of Osteopathic Medicine. This role includes supporting faculty and
departmental activities. The coordinator in this position will maintain and update student-facing digital platforms for course and exam
administration, play an integral role in supporting student academic development and professional growth across the preclinical curriculum,
and also provide daily operational support and fiscal responsibilities for the department. The coordinator should be detail-oriented,
organized, reliable, manage time effectively, solve problems, complete tasks accurately with minimal supervision, and able to maintain
confidential student records.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Course administration:
70%

• Perform duties for didactic courses in the DO program by working closely with respective faculty course directors, lecturers
  and administrators.
• Utilize Blackboard learning management system to maintain course documents and learning materials for student
  and faculty access.
• Assemble, proctor, and grade exams through Examsoft, and administer individual or group student exam
  reviews.
• Troubleshoot minor technology issues with Examsoft, Blackboard or lecture-capture software as
  needed.

Organization and Management: 10%

• Develop and maintain organized filing systems for digital or physical
  records, reports and correspondence.
• Generate payroll information
• Order and maintain office and academic
  supplies
• Prepare, submit and track internal requests for purchases.

Fiscal Procedures: 5%

• Control and
  ensure expenditures in keeping with allocations.
• Maintain records of general supply orders and expenditures, audit and reconcile
  monthly cost center reports.
• Maintain records of faculty expenses (professional fees and subscriptions, travel, reimbursements,
  etc.)

Systems Management: 5%

• Maintain program/department systems inventory.
• Recommend and evaluate
  equipment and software.
• Submit and track maintenance requests.

Administrative Development: 10%

• Apply
  and maintain department standards and specific business practices.
• Anticipate and identify issues to initiate a corrective course of
  action.
• Represent the department at meetings and conferences as required.
• Act as liaison with PCOM administrative offices,
  plant operations, outside organizations and vendors.
• Liaise with representatives from other departments to execute academic
  responsibilities
• Train and supervise staff, assign tasks, coordinate office coverage
• Perform other duties as
  assigned.

POSITION REQUIREMENTS

Education

• Bachelor’s degree is
  required.

Experience

• 1-2 years of office administration and/or management experience.
• Prior experience
  working in higher education plus familiarity with college/university personnel, policies, procedures is preferred.
• Proficient use of
  computers with knowledge of Microsoft Office applications, G-suite applications and other internet-based applications.

Starting
Salary: $42,000 anually

Compensation will be commensurate with the candidate’s experience, education, and the
responsibilities of the role.

The referenced salary range is based on PCOM good faith belief at the time of posting.
Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill
level. PCOM offers a total rewards package that supports our employees’ health, life, career and retirement.

PCOM prohibits
discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual
orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other
legally protected class status in all its programs, activities, and employment practices.

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