Executive Assistant

Job Type: Full time

Job Number: JR101159

The University of Mississippi – fondly
referred to as Ole Miss – stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to
nurturing a vibrant, inclusive community where every member – student, faculty, and staff – can achieve their fullest
potential.

Join the Ole Miss Family – Build Your Legacy Here!

Job Summary:

The Legal Office Manager
serves as the principal support to the Office of General Counsel, which includes up to five attorneys and a paralegal. In this role, you
will manage the daily operations of the office and provide high-level administrative and clerical support to ensure the team functions
smoothly and efficiently.

This position requires strong organizational skills, sound judgment, and the ability to handle sensitive
information with the highest level of discretion and confidentiality. The Legal Office Manager frequently communicates with individuals
inside and outside the University to exchange information on behalf of the office and represents the department with professionalism and
care.

Job Description:

• Schedules logistics and secures resources for meetings, conferences, and travel.
• Serves
  as a first point of contact for individuals and groups, serving as the executives designee when appropriate.
• Develops and prepares
  various communication and presentation materials for the executive.
• Sends, receives, copies, and distributes communications to the
  appropriate entities, using judgment and discretion.

Department Summary

The Office of General Counsel is a
collaborative and dynamic team dedicated to providing trusted legal guidance that supports the University’s mission and values. Our team
includes experienced attorneys, a skilled paralegal, and professional support staff who work closely together in a collegial and respectful
environment. We pride ourselves on professionalism, integrity, and a strong commitment to service.

Working in our office offers the
opportunity to engage with a wide range of legal and administrative matters, making each day both meaningful and varied. Team members are
valued for their expertise and contributions, and we foster an environment where discretion, collaboration, and proactive problem-solving
are at the core of our culture.

Employees in the Office of General Counsel benefit from close mentorship and the opportunity to work
on issues that have a direct impact on the University community. We offer a supportive workplace where professional growth, excellence, and
work-life balance are prioritized.

Job Responsibilities:

• Assists in the preparation of budgets and University forms and
  maintains account payable data, tracks accounts receivable to ensure proper credit, and tracks accounts payable to ensure accurate payment
  on all departmental purchases.
• Maintains departmental budgets and posts charges to office accounts; reviews monthly charges and
  account balances to ensure proper credit and accurate payment to all vendors, including outside counsel.
• Assists departmental
  personnel with purchasing to ensure adherence to University policy on property procurement.
• Prepares agenda items for submission to
  the Mississippi Attorney General’s Office and Mississippi’s Institutions of Higher Learning Board for approval. Coordinates agenda items
  submission with the Office of the Chancellor and monitor the progression through the process.
• Acts as liaison for the Office of
  General Counsel with the Office of the IHL Board of Trustees, the Office of the Chancellor, internal and external departments,
  organizations, agencies, and the general public.
• Coordinates and maintains calendar of appointments, arrangements for travel,
  conferences and meetings. Prepares travel authorizations and reimbursements.
• Drafts correspondence, records, reports, and other
  documents. Maintains database of pertinent information.
• Ensures all assigned tasks are in compliance with department, University,
  Southeastern Conference, and NCAA rules and regulations.
• Updates and maintains departmental website or other communication tools
  with current information.
• Performs related or similar duties as required or assigned.

Substitutions Statement: An
equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or
education will be assessed on a 1:1 substitution basis.

Interested applicants with all levels of experience are encouraged to
apply.

Education Qualifications:

Bachelor’s (Required)

Experience:

Relevant experience | No
Experience Required | Not Required

Compensation:

$51,604.80 – $77,396.80

Interview
Requirement:

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal
Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO
Statement:

The University of Mississippi provides equal opportunity in any employment practice, education program, or education
activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully
discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender
identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status,
genetic information, or any other legally protected status.

Background Check Statement:

The University of Mississippi
is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment.
Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history
check.

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