Administrative Assistant II

Salary Range

$41,005 – $55,918 / with potential growth of $70,831

Job Summary

The highly
organized Administrative Assistant II will coordinate and manage tasks essential to the successful operation of the Office for Academic
Affairs. This includes but is not limited to supporting the creation of a standard operating procedures manual, coordinating travel plans,
participating in special projects/events and other duties as assigned.

Job Duties

Academic Affairs is a
fast-paced executive office is seeking an energetic, customer service and team oriented professional. This self-starter will have an
excellent opportunity to work in a strong team environment that values the creative use of technology to deliver service. Must have the
ability to work independently, while functioning as a team member, performing a wide range of complex and confidential administrative
duties. The punctual individual will open the office daily and is often the first point of contact for internal and external guests. This
highly organized Administrative Assistant II will coordinate and manage tasks essential to the successful operation of the Office for
Academic Affairs, including but not limited to supporting the creation of a standard operating procedures manual, coordinating travel plans,
participating in special projects/events and other duties as assigned.

Duties & Responsibilities:

• Maintains an organized filing system of paper and electronic documents/ document tracking
• Drafts letters, memoranda
  and reports including project progress updates
• Researches, arranges and completes travel booking and reimbursement
• Organizes events on and off campus
• Prepares documents for meetings
• Drafts meeting minutes
• Provides support
  for presentations and events
• Schedules room reservations for meetings
• Requests catering for meetings
• Answers,
  forwards, and screens phone calls
• Answers/responds to emails/inquiries and monitor follow up actions
• Upholds strict level
  of confidentiality
• Utilizes Google Workspace proficiently
• Receives/directs guests
• Other duties as assigned

Requested Minimum Qualifications

Education: High School Diploma or GED is
required.

Experience: Three years secretarial experience is required.

Other:
Except for
qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and
abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a
year-for-year basis with 30 college credits being equivalent to one year of experience

Other Preferences for
Consideration

Preferences:

• A Bachelor’s Degree is preferred.
• Google Workspace
  Proficiency is preferred.
  • Experience working within a higher education institution setting.
  
  

Knowledge, Skills & Abilities

• Ability to manage office operations and staff
• Ability to work
  independently, while functioning as a team member
• Ability to perform a wide range of complex, competing, and confidential
  administrative duties
• Comprehensive knowledge of and skill in the practical application of office practices, procedures, and
  equipment
• General knowledge of and skill in the use of word processing, database, and spreadsheet software programs
• Skill
  in composing a variety of correspondence; in operating manual and automated office equipment; in managing filing systems; in gathering and
  summarizing information
• Ability to maintain confidentiality of information and handling sensitive matters with discretion and tact.
  Ability to project a professional and positive image
• Ability to understand and follow oral and written instructions; to communicate
  effectively both orally and in writing; to make effective oral presentations
• Ability to interact with students, public officials
  and staff at all levels in a courteous and efficient manner
• Plan, organize, prioritize, and execute complicated and continuing
  assignments without instruction

Posting Number: ST01570

Number of Vacancies: 1

Special Instructions to Applicant

Please list two professional references in the Reference page of the
application.

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