Patient Relations Specialist, Office of the Patient Experience

The Office of the Patient Experience at UI Health Care has an opening for a full-time Patient Relations Specialist. The Patient Relations Specialist serves as a patient relations liaison between consumers of healthcare services and the administration, staff and physicians of UI Health Care.

The Patient Relations Specialist:

• interacts with patients, all levels of management and employees in identifying, evaluating, researching and resolving patient grievances;
• resolves patient complaints and grievances in a manner consistent with hospital policies and federal and state regulations;
• protects and promotes patient rights;
• provides feedback and recommendations in the design and improvement of patient care systems.

This position requires extensive direct interaction with physicians, top levels of management and dissatisfied patients. The successful candidate must possess excellent verbal and written skills; strong analytical and problem-solving skills; ability to make formal presentations; excellent interpersonal skills; must be empathetic and patient and possess good judgement.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

• Serves as a central resource for information concerning patients’ rights and responsibilities.
• Promotes compliance with Joint Commission requirements and federal and state regulations pertaining to patients’ rights and assist with their implementation throughout the organization.
• Coordinates, investigates, resolves and responds to patient/visitor inquiries, complaints and grievances related to the services and healthcare provided by staff and physicians. This requires the ability to:
  • function objectively in hostile, sensitive and stressful situations;
  • retain/recall and synthesize extensive detailed information;
  • elicit information from poor and evasive communicators and gather and present information in an organized manner, both verbally and in writing;
  • recommend solutions to a wide range of people including patients, visitors, physicians, nurse, managers, department heads, clinic administrators, and senior hospital administrators.
  
  
• Promotes confidentiality, respect and dignity for all persons as standards throughout the organization by serving as a resource for staff training and education programs in the College of Medicine, College of Nursing and other relevant colleges and departments within the University of Iowa.
• Provides expertise on customer needs and expectations, and acts to educate and advise staff and physicians concerning these issues.
• Masters an understanding of the mission, policies, procedures and services of the organization, in order to respond to questions and concerns expressed by patients, visitors, staff and physicians.
• Develops a consultant/advisor relationship with assigned clinics and units to build and sustain a patient and family-centered focus and environment.
• Shares responsibility for screening incoming phone calls and triaging calls and inquiries to the appropriate person to ensure a prompt response.
• Composes letters and email messages to patients, visitors, staff and physicians.
• Identifies potential risk management/liability cases and, after initial investigation, prepares a case summary for Legal Services. At the discretion and direction of legal counsel, the Patient Relations Specialist may continue to serve as the primary contact with complainant to manage a situation where risk is present.
• Identifies potential problem areas (i.e., service breakdowns, staff training needs, communication issues, scheduling difficulties, etc.), and contributes to solutions and improvements.
• Documents patient/visitor contacts to include patient demographic data, synopsis of contact, actions taken to resolve, and all correspondence with the complainant as required by the Center for Medicare and Medicaid Conditions of Participation for Patient Rights.
• Maintains strong working relationships with all departments and divisions of UI Health Care, such as Nursing Services and Patient Care; Patient Financial Services; College of Medicine and Vice President Medical Affairs; Social Services; Legal Services; Joint Office for Compliance; Healthcare Human Resources; Clinical Quality, Safety & Performance Improvement, and others.
• Submits necessary information to Legal Services regarding reimbursement for lost, stolen or damaged personal belongings.
• Partakes in UI Health Care service recovery program; provides training and ongoing support to units and clinics in responding to patient/visitor dissatisfaction. Shares responsibility for maintaining service recovery toolkits.
• Escalates all requests for reimbursement or billing adjustments related to customer service and/or patient care to the Office of The Patient Experience leadership team or Legal Services.
• Participates on committees that impact on patient and family needs and respect for patients’ rights, and other committees as indicated or appropriate.
• Refers consumers to appropriate services and resources in the hospital and within the community.
• Performs other tasks as assigned.

Percent of Time: 100% (full-time)

Work schedule: Some flexibility between the hours of 7:00 AM and 5:00 PM, Monday through Friday

Location: This position is located at the UI Health Care Medical Center on the University Campus, at 200 Hawkins Drive in Iowa City, IA.

Pay Level: 3A. Starting salary will be based on applicant qualifications and relevant experience. To view the entire range for salary level 3A: Professional and Scientific Pay Structures | University Human Resources – The University of Iowa

Benefits Highlights: Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans. Complete information regarding the full benefits package may be viewed at: https://hr.uiowa.edu/benefits

Office of the Patient Experience website: Office of the Patient Experience | University of Iowa Health Care

Required Qualifications

• Bachelor’s degree in life science, psychology, sociology, nursing, health administration or related field, or an equivalent combination of education and experience.
• Reasonable experience (1 – 3 years) working in a similar capacity (i.e. providing direct patient or customer support, identifying circumstances that generate customer dissatisfaction, and aiding in resolution of problems, issues or concerns).
• Excellent written and oral communication skills are required (demonstrated through good listening and interpersonal skills, and the ability to adapt language, style, and tone to different audiences to ensure that the message is understood as intended).
• Professional experience working effectively with individuals from a variety of backgrounds and perspectives. Must be able to demonstrate a professional presence reflecting exceptional customer service and cultural sensitivity.
• Ability to work independently and as a team member.
• Demonstrated proficiency in Microsoft Office Suite (including Outlook, Word, Power Point and Excel) is required.

Desirable Qualifications

• Experience working in a hospital/health care setting in a role dealing with patients, families, physicians, staff and senior-level administrators.
• Considerable knowledge of UI Health Care policies, procedures and regulations is desirable.

Application Process:

• In order to be considered for an interview, applicants must upload a current resume and a cover letter that clearly identifies how they meet the listed required and desired qualifications of this position.
• Job openings are posted for a minimum of 7 calendar days. Applications will be accepted until 11:59 PM on March 30, or on date of closing.
• Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check.
• Professional references will be requested at a later step in the recruitment process.
• This position is not eligible for University of Iowa sponsorship for employment authorization.
• For questions, contact Heidi Bodensteiner at heidi-bodensteiner@uiowa.edu.

Additional Information

• Classification Title: Support Services Specialist
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 3A

Contact Information

• Organization: Healthcare
• Contact Name: Heidi Bodensteiner
• Contact Email: heidi-bodensteiner@uiowa.edu