Assistant Director of Human Resources

ROLE: The Assistant Director of Human Resources
works in partnership with the Executive Director of Human Resources to oversee all
facets of HR operations and manage the complete employee
life cycle, from onboarding through retirement. This role ensures adherence to
federal and state regulations, provides guidance to
administration on workforce strategy and employment policies, and aligns HR practices
with the institution’s mission, objectives, and
budget. The Assistant Director of Human Resources handles the department’s day-to-day
activities, directly manages the HRIS system, and
collaborates closely with the Santa Fe Human Resources team. This roles services as the
acting director when the executive director is
unavailable

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Demonstrate in-depth human resources experience in all generalist roles, with additional expertise in talent management. Works
  collaboratively with the Santa Fe Human Resources team, Annapolis Finance team, and College-wide IT team.
• Direct oversight of the
  student employment process and works collaboratively with the Career Development office and hiring managers.
• Administer and deliver
  all benefit plans for employees and retirees, including enrollment, life events, maintaining accurate data across multiple systems, and
  ensuring ACA and other compliance reporting.
• Develop and lead recruitment and employee retention efforts, including position
  authorization, job postings, applicant tracking, preparing job descriptions, and supporting the interviewing and selection process.
• Manages hiring and onboarding processes for employees, including offer letters, new hire paperwork and documentation, HRIS and related
  system setup, and orientation.
• Oversee off-boarding processes, including termination processing, final pay, exit interviews, and
  handling unemployment claims.
• Oversees the full lifecycle of student employment administration, managing onboarding and offboarding
  processes, processing employment documentation, ensuring regulatory compliance, and coordinating system access, records maintenance, and
  employment status changes.
• Prepares, analyzes, and/or oversees the submission of various special, quarterly, monthly, and ad hoc
  reports.
• Ensure compliance with federal, state, and local regulations through regular internal audits and effective data
  management.
• Maintain employee and human resources files securely and accurately.
• Administer Workers’ Compensation, FMLA,
  Short-Term and Long-Term Disability programs: receive injury reports, collaborate with employees and supervisors, report claims to insurance
  carriers, monitor claims, and ensure compliance reporting related to WC, FMLA, STD, and LTD.
• Assist in advising and counseling
  managers on supervisory issues, including performance coaching, goal alignment, and disciplinary concerns, and review and revise associated
  documentation as needed.
• Provide clerical and organizational support for the office, including invoice processing, immigration
  documentation, and policy and procedure updates.
• Participate in and support special projects assigned.
• Plan and execute
  initiatives and events that support employee engagement, professional development, and recognition of employee achievements.
• Serve
  as a decision-maker in the absence of the Executive Director of Human Resources.
• Perform other duties as assigned.

QUALIFICATIONS: To perform this job successfully,
an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge,
skill, and/or ability required. Applicant should be physically capable of
walking or standing a post outdoors for extended periods of time,
as well as ascending and descending stairs. Reasonable accommodations may
be made to enable individuals with disabilities to perform the
essential functions.

• Bachelor’s degree is required, preferably
  with coursework or professional experience in human
  resources.
• At least 3-5 years’ progressively responsible experience in Human
  Resources management.
• SHRM Certified
  Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) current certification
  preferred or master’s degree in human
  resources preferred.
• Applied knowledge of Human resources practices and principles, including
  strong practical knowledge of all
  applicable State and Federal laws and regulations.
• Proven ability to stay informed about current
  regulations impacting HR.
• Applied knowledge and skill in functions/processes of human resources information systems (HRIS)
  required. ADP Workforce Now; a
  plus.
• Highly detail-oriented with the ability to work independently and exercise sound judgment when
  making decisions.
• Capable of managing multiple projects efficiently, prioritizing tasks, and adapting to shifting deadlines.
• Skilled at handling
  complex assignments and communicating effectively with faculty, staff, and administrators. Experience working with
  students is
  preferred.
• Strong verbal and written communication skills, proficient computer literacy, financial acumen, and ability
  to keep
  accurate, detailed records.
• Advanced proficiency in Microsoft Office, including data analysis, reporting, pivot tables, and
  spreadsheet management
• Ability to establish credibility and be decisive, but able to recognize and support the College’s
  preferences and priorities.
• Superior client services skills, with the ability to work collaboratively with others throughout the
  organization to resolve and/or prevent issues.
• Demonstrated responsiveness and professionalism in listening to and addressing
  employee concerns.
• Maintains confidentiality of information with the ability to maintain a high degree of professionalism.

AN EQUAL OPPORTUNITY EMPLOYEE