PEAK – Senior Administrative Assistant

* Job Number:
260606

Organization: Peak People

Job
Location: Oklahoma-Oklahoma City-Health Sciences Center

Schedule:

Work
Schedule: M-F, 7:30am – 4:00pm

Work Type: Onsite

Salary Range:
$17.00/hour

Benefits Provided: No

Required Attachments: Resume

Job Description

*

Health Science Student Counseling Services is hiring a person
to work their front desk while they search for a permanent person. This job is expected to last four weeks.

• Performs
  support-oriented job duties to a Department Head or Manager. Duties are complex and of an advanced nature, to include but not limited to
  maintaining files, scheduling appointments, managing inventory, typing, preparing reports and correspondence, distributing information,
  conducting research and computation, managing office procedures, assisting with budget preparation, and coordinating activities. Serves as a
  resource to other support personnel. May supervise support staff.
• Maintains office files that may be of a confidential nature such
  as patient or personnel information.
• Schedules various appointments for office personnel and ensures administrative details are
  completed. Makes travel arrangements.
• Receives incoming calls for office personnel and refers calls to appropriate personnel.
  Records messages or responds to caller with routine information. Serves as a contact person for employees or the outside public.
• Monitors and orders supplies for the office and completes requisitions. May sign associate forms as authorized by the
  supervisor.
• Responsible for typing and proofreading letters, manuscripts, lectures, grant proposals, and medical information.
  Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor. Drafts replies to such
  correspondence with minimal instruction.
• Prepares various reports such as office supply expenditures and student or resident
  rotation schedules.
• Distributes various forms of information to office personnel such as mail or newsletters.
• Performs
  statistical, business research, and routine computations that require knowledge of mathematics.
• Assesses office procedures and
  makes necessary changes in order to improve office functioning. Assists in personnel selection of the clerical staff. May assume
  responsibility for training, assigning and checking work of subordinates.
• Assists in the preparation of budgets. Responsible for
  maintaining budgetary records and approving expenditures.
• Plans, coordinates, and expedites special activities or projects that
  require specialized training or creative thought.
• Performs related duties as assigned to successfully fulfill the function of the
  position.

Job Requirements

*

Required: High School
Diploma or GED; AND:

36 months administrative support experience.

Required Knowledge, Skills, Abilities:

• Advanced knowledge of office procedures.
• Ability to use a computer and calculator.
• Advanced knowledge of Microsoft
  Office Suite (Outlook, Excel, and Word)
• Excellent interpersonal skills.
• Ability to work independently and as a team
  player.
• Ability to complete tasks in an efficient and timely manner.
• Must be detail oriented.
• Ability to multitask,
  be organized, and self-motivated
• Ability to work in stressful situations and meet deadlines in a timely manner.
• Ability to
  communicate verbally and in writing.

Physical Working Conditions:
Sit for prolonged periods. Communicate
effectively and listens. Engages in repetitive motion. Stand, reach, stoop, and bend.

Environmental Working
Conditions:
Standard Office Environment

Equal Employment Opportunity Statement

The University, in
compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin,
sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or
older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but
is not limited to admissions, employment, housing, financial aid, and educational services.

Why You Belong at the University
of Oklahoma

The University of Oklahoma values our community’s unique talents, perspectives, and experiences. At OU, we
aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Hiring contingent upon a Background Check?: Yes

Special Indications: None

Job Posting: Mar 24, 2026

Tagged as: Employment