Administrative Assistant, ESL (PT)

We are seeking an Administrative Assistant that will provide a wide variety of secretarial, clerical, and computer functions in support of
the Beginner ESL Program’s administrative and academic activities, and daily operations.

This is an hourly, part-time
position.

Example of Duties:

• Assist in daily student intake and registration of students
• Communicate
  with students, staff, visitors, and members of the public via telephone, electronic media, and in person. Provide information regarding
  College programs, activities, and policies
• Coordinate student orientations
• Assist with BestPlus Testing
• Perform data
  entry and operate computer software programs in use at the college; produce correspondence, documents, and classroom materials. Assist with
  courses management, including rosters, attendance and record-keeping
• Use Microsoft Suite platforms to facilitate and monitor
  instructor/student interactions
• Manage classes including attendance and record-keeping
• Maintain file systems, logs, and
  records in electronic and hard copy formats
• Compile data and information for reports and analyses
• Perform other duties as
  assigned

Qualifications:

• High school diploma, GED, or secretarial business school completion; Associate’s
  degree preferred
• Experience in higher education administration preferred
• Demonstrate some experience in use of an integrated
  student information system (preferably Ellucian Colleague)
• Good computer and communication skills
• Proven ability to maintain
  strict confidentiality
• Best Plus certification preferred
• Fluency in Spanish and experience working with ESL students a
  plus
• Ability to work some evenings and weekends, as program requires

The completion of a background check will be required
for the selected candidate.

Compensation: Compensation is determined by a variety of criteria, including but not
limited to, previous relevant experience, education level, and certifications. The hourly pay range for this position is
$15.92-$17.

Benefits:

• New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours
  worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary
  period.)
• Employee Assistance Program provides free, confidential, limited counseling services, work-life
  assistance, legal and financial guidance.
• Commuter Benefits: Free parking access is provided on site. An optional
  Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses.
• NJ Defined
  Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life
  insurance and long-term disability coverage. (Must meet eligibility requirements.)

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