Administrative Assistant

Job ID: 296381

About Us

The University System of Georgia (USG) is comprised of 26 higher education institutions as well as the University System Office (USO). Within the USO, our administrative operations are primarily housed in the Trinity Washington Building located in downtown Atlanta. Our Information Technology Services (ITS) division is located in Athens. The University System of Georgia Shared Services Center (SSC) is located in Sandersville. The Georgia Public Library System is located in Atlanta. The Georgia Archives is located in Morrow. The State of Georgia Records Center is located in Austell.

Location

Georgia Archives – 5800 Jonesboro Rd Morrow, GA 30260

Department Information

The Georgia Archives is a unit of the University System of Georgia and reports to the Vice Chancellor for Archives & Libraries. In addition to the main facility in Morrow, which holds about 90,000 cubic feet of permanent records, we have a records center holding about 160,000 cubic feet of non-permanent records in Austell. We have a staff of twenty-one full-time employees in Morrow and four full-time employees at the records center.

Job Summary

This is an entry level position responsible for assisting in reformatting records in the reformatting lab and assisting visitors at the welcome desk.

Responsibilities

1. Scan and digitally enhance records.
2. Create metadata and upload records.
3. Process payments using cash register and credit card machine.
4. Answer telephone, greet visitors, and provide information and assistance.
5. Assist with the identification of potential opportunities for outreach and collaboration, including suggesting subjects and topics, performing research, and writing content for press releases, newsletters, brochures, advertisements, and digital platforms including Facebook and YouTube; helping to identify unique or lesser-known items from the Georgia Archives collection that could be highlighted in social media content; and suggesting themes for social media campaigns that promote awareness of the Archives’ resources and services
6. Coordinate refreshments for events, including identifying needs and setting up and restocking refreshment tables.
7. Provide administrative support including assisting with preparing spaces for meetings; maintaining registration lists; communicating with registered attendees before and after the event; printing and compiling event materials, including assembling handouts, programs, name tags, and event packets, and distributing them as needed; overseeing the sign-in/registration table during events, ensuring smooth check-in, and distributing handouts to attendees; collecting and organizing attendee feedback through surveys, compiling attendance data, and gathering attendee email addresses for inclusion in the email subscriber database; .

Required Qualifications

• Associates degree required.
• More than one year of experience performing clerical or administrative work in an office environment required.
• Or an equivalent combination of education and experience

Preferred Qualifications

Bachelor’s degree with coursework in archives and/or a certificate from the Georgia Archives Institute.

Knowledge, Skills, & Abilities

1. Knowledge of basic financial procedures.
2. Knowledge of the operation of cash register and credit card machine.
3. Knowledge of modern office principles and practices.
4. Knowledge of computers and job-related software.
5. Knowledge of customer service principles and practices.
6. Knowledge of history of the United States and Georgia.
7. Skill in analyzing data.
8. Skill in decision making and problem solving.
9. Skill in interpersonal relations.
10. Skill in oral and written communication.
11. Ability to effectively multi-task.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The University System Office is an equal employment, equal access, and equal opportunity employer. It is the policy of the University System Office to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For questions or more detailed information regarding this policy please contact the University System Office Human Resources at 404.962.3242. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Background Check

Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.

For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted. The University System Office holds the sole discretion in assessing eligibility for employment.

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