HR Operations & HCM Specialist

Job Number: SA82324

Fair Labor Standard Act
Classification
Non-Exempt

Anticipated Pay Range: $32.00 – $35.00

Pay Range
Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position.
This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills,
knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined
based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay
range is not a promise of a particular wage.

Job Description Summary

The HR Operations & HCM Specialist is
responsible for the integrity, optimization, and administration of the Human Capital Management (HCM) system and related HR operational
processes. This role ensures accurate employee data, maintains compliant HR records, supports reporting and analytics, and drives efficiency
through workflow improvements. The HR Operations & HCM Specialist serves as a key resource for system troubleshooting, employee inquiries,
and annual compliance reporting requirements.

Responsibilities

• Maintain the accuracy, integrity, and
  security of employee data within the HCM system.
• Manage HR system transactions, including hires, transfers, promotions,
  terminations, and organizational changes.
• Organize, maintain, and audit HR files, including personnel records, ensuring compliance
  with retention and confidentiality requirements.
• Ensure compliance with federal, state, and local reporting obligations, including
  annual workforce reporting requirements.
• Complete I-9, E-Verify, background screening and other pre-employment and onboarding
  activities.
• Optimize workflows and identify opportunities for process improvement within HR systems and operations.
• Generate and analyze HR reports, dashboards, and data insights to support decision-making.
• Troubleshoot HCM system issues,
  partner with vendors/IT as needed, and resolve employee and manager inquiries.
• Provide support and training to employees and
  managers on HCM system processes and functionality.
• Ensure data consistency across HR systems and related platforms.
• Support audits, compliance reviews, and internal controls related to HR data and records.
• Develop and maintain process
  documentation, standard operating procedures, and user guides.

Required Qualifications

• Bachelor’s degree
  in Human Resources, Business Administration, Information Systems, or a related field, or an equivalent combination of education and
  experience.
• Minimum of 3 years of progressively responsible experience in Human Resources, HR Operations, HRIS/HCM administration,
  or a related field.
• Experience maintaining employee records and processing employee transactions within an HCM/HRIS system.
• Experience with onboarding processes, I-9 administration, E-Verify, and employment background screenings.
• Experience
  generating reports, analyzing HR data, and maintaining data integrity.
• Strong organizational skills with exceptional attention to
  detail and accuracy.
• Knowledge of federal and state employment regulations related to employee records, data privacy, record
  retention, and compliance reporting.
• Demonstrated ability to manage confidential information with discretion and professionalism.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent customer service,
  communication, and problem-solving skills.
• Strong proficiency with Microsoft Excel and other Microsoft Office applications.
• Highly organized with exceptional time management skills, able to manage multiple priorities, deadlines and stakeholders in a fast-paced
  environment.
• Self-starter, highly motivated and achievement oriented.

Special Instructions to
Applicants

Chapman University is an equal opportunity employer that provides equal employment opportunities to all
individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive
consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression,
national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status,
marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff
and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment
is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a
signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References:
2

Maximum Number of References: 3

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