Executive Administrative Assistant, Office of the President

Salary: $56,139.00 – $73,632.00 Annually

Location: BISHOP – Main – 351 N. Broad Street, Mobile,
AL

Job Type: Full-Time

Job Number: BISH-SS9853

College/Division:
BISHOP-101010-President’s Office

Closing Date
6/18/2026 11:59 PM Central

Campus Location:
Bishop State

Position Summary

This employee is responsible for managing the day-to-day
operations of the President’s office efficiently, as well as performing clerical and/or record-keeping tasks required in the daily
activities of the College work.

Essential Duties and Responsibilities

The essential job
functions listed are not comprehensive and duties and responsibilities may change without notice.

• Facilitates the efficient
  utilization of the President’s time through the development and coordination of a complex calendar of appointments, meetings, social
  engagements, and college and community functions with individuals and groups.
• Promotes a positive image of the College by greeting
  and receiving visitors to the President’s office, and responding to inquiries from diverse College publics (e.g., students, parents,
  faculty, staff, legislators, alumni, the media, and public and private officials).
• Safeguards the confidentiality of the College by
  exercising discretion in communicating information to faculty, students, staff, and the various publics served by the College and in
  handling administrative records, files, and similar confidential items.
• Coordinates the flow of incoming communications and outgoing
  communications by receiving, routing, and/or responding to incoming communications and determining the appropriate office, department, or
  agency for outgoing communications.
• Serves as an event coordinator and facilitates the success of events hosted by the President’s
  office by scheduling events with appropriate offices and agencies, advising/contacting participants or guests, preparing agendas and
  programs, arranging for audiovisual and associated support equipment, using independent judgment regarding event alternatives,
  modifications, or last-minute changes, and coordinating or providing support during the events.
• Performs office management
  responsibilities by assuring the proper accountability of university property and equipment assigned to the office, providing office
  personnel with necessary supplies and equipment, and maintaining office equipment in working condition.
• Schedule appointments and
  maintain the calendar for the President.
• Works independently with limited supervision by gathering and organizing required
  information, maintaining required records, evaluating various approaches to completing projects, developing tools and utilizing available
  resources to achieve desired outcomes, exercising judgment to make decisions, and assuring effective communication with
  stakeholders.
• Facilitates efficient and cost-effective official travel for the President.
• Assists with the development and
  management of the budgets under control of the President’s Office by maintaining budget records, reconciling and verifying vouchers and
  receipts for accuracy, and producing financial reports and summaries.
• Prepare and distribute correspondence in the President’s
  Office to include letters, memos, reports, and contracts.
• Serve as office manager in the Office of the President.
• Maintain
  adequate records.
• Make arrangements for meetings, conferences, and interviews for the President.
• Coordinate and assist in
  the preparation of forms, proposals, and reports for agencies such as the Alabama Community College System (ACCS), Alabama Commission on
  Higher Education (ACHE), and the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC).
• Maintain positive
  work relationships throughout campus.
• Assist with the coordination of various faculty and staff functions.
• Ability to lift
  and move material(s) weighing up to twenty (20) pounds.
• Must possess Excellent organizational skills.
• Proficiency in the
  Microsoft Office Suite.
• Ability to assume responsibility.
• Ability to establish and maintain effective working
  relationships with other employees, with the public, and in a pleasant manner.
• Ability to read and interpret materials including
  instructions and policies.
• Ability to cope with and manage stress.
• Ability to sit and stand for extended
  periods.
• Ability to utilize a multi-line phone system.
• Ability to perform basic mathematical skills including working with
  percentages and fractions.
• Ability to operate a calculator, printer, copier, fax machine, television, and other technology
• Ability to assume responsibility without being asked.
• Ability to multi-task, prioritizing among competing
  tasks.
• Ability to use critical thinking skills.
• Effective oral and written communication skills.
• Abide by the
  policies and procedures established by the College and by the ACCS.
• Perform other duties as assigned by the
  President.

Salary: ACCS Salary Schedule: E1-01

Qualifications

Minimum Requirements:

• Associate in Science
  degree or an Associate in Applied Science degree from an accredited institution.
• Five (5) years of full-time work experience in an
  administrative or executive-level office.

Preferred Requirements:

• Experience in an educational
  setting.
• Bachelor’s degree in Business, Business Administration, or a related field from an accredited
  institution.

Salary: ACCS Salary Schedule: E1-01

Application Procedures/Additional
Information

Application Procedure:
Position announcements and employment applications are
available at https://www.schooljobs.com/careers/accs/bishopstate? Applications currently on file must be resubmitted for this
position. Delinquent and/or unsigned application packets and/or documents will not be accepted.
Only complete application
packets will be given consideration for employment.

A completed application packet consists of:

• Completed Bishop State Community College employment application.
• Current resume
• Applicable Transcript with
  conferred date (While an unofficial transcript may be submitted as part of the application packet, an official transcript must be
  received before the date of hire.)

Application Deadline:
More than one position in the same job
classification may be filled from the applicants for this position should another vacancy occur during the search process. In accordance
with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form and
to submit a nonrefundable fee of $24.40 (additional charges may apply) for a criminal background check. Employment will be contingent upon
receipt of a clearance notification from the criminal background check. Bishop State Community College is an active participant in the
Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee’s eligibility to work in the United
States as required by the Department of Homeland Security.

Other Information:
The Selection Committee will
screen all applicants for the position. The Committee will select applicants for in-person interviews which may consist of question/answer
session and /or skills assessments. Applicants must adhere to the College’s prescribed interview schedule and must travel at their own
expense. The College reserves the right not to fill the positions in the event of budgetary or operational constraints. Bishop State
Community College is a multi-campus organization and employees of the College are required to travel among various work sites for both day
and evening responsibilities and must provide their own mode of transportation. Bishop State Community College is an equal opportunity
employer. It is the policy of the Alabama Community College System, including postsecondary community and technical colleges under the
control of the Alabama Community College Systems Board of Trustees, that no employee or applicant for employment or promotion, on the basis
of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status,
disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied
the benefits of, or be subjected to discrimination under any program, activity, or employment. Bishop State Community College will make
reasonable accommodations for qualified disabled applicants or employees. Bishop State Community College reserves the right to withdraw this
job announcement at any time prior to the awarding.

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