Administrative Assistant, School of Business

Widener University is seeking an Administrative Assistant in the School of Business Administration to provide comprehensive, high-level
administrative support to the Dean’s Executive Team and faculty. This role ensures the Dean’s time, communications, and priorities are
strategically managed to support both seamless daily operations and long-term planning.

Reporting to the Dean of the School of
Business Administration, the Administrative Assistant is a highly organized and detail-driven professional who maintains essential processes
and oversees internal and external communications with accuracy and professionalism. Success in this position requires exceptional attention
to detail, strong process and project management skills, and the ability to exercise discretion and maintain strict confidentiality.

DUTIES AND RESPONSIBILITIES (including, but not limited to):

Essential
Duties:

Executive & Project Management Support

• Utilize project management skills to
  strategically plan, coordinate, and execute high-priority initiatives within the School of Business Administration.
• Manage the
  Dean’s daily and weekly priorities, ensuring readiness for upcoming deliverables, meetings, and deadlines.
• Lead special projects
  and strategic initiatives at the Dean’s request.
• Prepare materials for internal and external meetings, track action items, and
  ensure timely follow-up.
• Maintain strict confidentiality in all communications involving the Dean, executive team, and interactions
  with the Provost and President’s Offices.

Calendar, Scheduling & Operational Coordination

• Maintain and organize project timelines and executive team calendars aligned with school and departmental priorities.
• Provide
  high-level administrative support for daily operations, including reports, meeting coordination, and student-facing interactions.
• Coordinate travel arrangements, itineraries, and post-travel expense reporting.
• Manage office logistics such as maintaining
  files, ordering supplies, and ensuring smooth day-to-day operations.

Stakeholder & Advisory Board
Engagement

• Serve as a primary point of contact for internal and external colleagues, industry partners, and
  community stakeholders.
• Support the work of the School of Business Advisory Board, including meeting preparation, communication,
  and follow-up.
• Capture meeting notes, document next steps, and ensure timely communication of action items.

Academic & Faculty Support

• Support both Undergraduate and Graduate Business programs through meeting
  coordination, student communications, event support, and engagement with student organizations.
• Assist full-time and adjunct
  faculty with administrative needs such as room reservations, textbook acquisition, and meeting academic administrative deadlines.
• Act as liaison with Human Resources to facilitate onboarding for new faculty.

Event Planning & School
Engagement

• Ensure seamless execution of events through logistics management, communication, and on-site
  support.
• Provide high-level support for key events, including student, faculty, and community-facing functions such as RSVP
  tracking, staffing coordination, registration management, and oversight of space, catering, and maintenance needs for set-up and
  breakdown.

Secondary Responsibilities:

• Provide high-level support for key events, including RSVP
  tracking, staffing coordination, registration management, and oversight of space, catering, and maintenance needs for set-up and
  breakdown.
• Possess the ability to multitask and troubleshoot complex issues, along with the capacity to prepare clear, high-level
  correspondence.
• Perform other job-related duties as assigned or directed to support departmental needs and align with the mission,
  values and goals of the School of Business Administration Dean’s Office and Widener University.

MINIMUM
QUALIFICATIONS: (education/training and experience required)

Required:

• High school
  diploma or equivalent.
• Five (5+) years of experience in an administrative support role. An equivalent combination of experience and
  education may be considered.
• Proficiency in Microsoft 365, including Outlook, OneDrive, and Teams.
• Exceptional verbal and
  written communication skills, with strong attention to proofreading and accuracy.
• Outstanding interpersonal skills, with the
  ability to build positive and effective working relationships.
• Ability to collaborate with colleagues and partners across the
  university.
• Strong project management capabilities, demonstrating meticulous attention to detail.
• Experience with expense
  tracking and budget oversight, ensuring accuracy and compliance.
• Creative and resourceful approach to planning, problem-solving,
  and execution.
• Sound judgment and discretion, with the ability to maintain strict confidentiality.

Preferred:

• Bachelor’s degree in a related field.
• Knowledge of Colleague and Canvas.
• Experience in a higher education environment.

PHYSICAL REQUIREMENTS AND/OR UNUSUAL HOURS:

• Ability to sit or stand for extended periods.
• Evening and weekend hours may occasionally be required to support and participate
  in key events.
• May be responsible for delivering materials or information across campus.
• Ability to spend long periods
  working at a computer, standing during events, or moving across campus.

All qualified applicants are encouraged to apply and
will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability
status, or any other characteristic protected by applicable law. Widener University is committed to fostering an inclusive community in
which faculty, staff, and students from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We are an
equal opportunity employer and are committed to providing equal educational and employment opportunities for all persons without regard to
age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity, genetic information, or
status as a protected veteran.

Some positions may be eligible for a hybrid or remote work arrangement that may include a partially or
fully remote work location, consistent with Widener’s Flexible Work policy.

Widener University, an independent, metropolitan,
doctoral-intensive university, connects curricula to social issues through civic engagement. Dynamic teaching, active scholarship, personal
attention and experiential learning are key components of the Widener Experience. Located in Chester, PA, Widener’s main campus is nestled
between Philadelphia, PA and Wilmington, DE, with Law Schools located in both Harrisburg and Wilmington. For more information about the
university, please visit our website at www.widener.edu.

EOE M/F/V/D

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