Program Assistant – Truck Driving

Elgin Community College serves over 9,000 students at every stage of their educational journeys,
including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a
community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus
visitors-feels valued. The work of each ECC employee is central to the college’s mission, and as an employer, the college fosters a positive
environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.
Work
Schedule:

Must be willing to work a flexible schedule to meet the needs of the department of the department.
Rate of Pay:

This is a Part-Time Support Staff position at grade 11, with an hourly pay rate of $17.37 to $23.16.
The offer will be based on education and experience, in alignment with the College’s compensation philosophy and the current Collective
Bargaining Agreement (CBA), if applicable.

Benefits:

• Retirement Plans (Pension, 457b, 403b)
• Paid Time Off
• Professional Development/Expense
• Tuition Reimbursement
• Employee Assistance Program (EAP)

FLSA
Status:

Non-Exempt
Grant Funded:

No
Job Summary:

An employee in
this classification will serve as the Program Assistant for the Truck Driving Program, providing essential administrative and operational
support to ensure the program runs smoothly. This role includes coordination of program activities; ensuring adherence to regulatory
guidelines; assisting students and instructors and maintaining accurate records. General supervision is received by the assigned manager
Required Knowledge, Skills & Abilities:

o High school diploma, or equivalent. Two years of experience in an
administrative or support role.
o Working knowledge of Illinois Secretary of State requirements and regulations for CDL Class A
licensure.
o Strong organizational and multitasking skills
o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and
other relevant software
o Ability to proofread and edit work and maintain accurate documentation and updated reference material in
compliance with regulatory guidelines and requirements
o Strong interpersonal skills to facilitate inquiries from internal and external
stakeholders
Desired Knowledge, Skills & Abilities:

Knowledge of the trucking industry and commercial driving
regulations is a plus.
Associate Degree preferred
Essential Duties:

1. Assist in Daily Operations: Schedule
classes, coordinate with instructors, and manage student enrollment.
2. Primary Point of Contact: Provide information and support to
students regarding CDL program requirements, schedules, and resources.
3. Maintain Accurate Records: Track student interest, progress,
attendance, and program completion.
4. Compliance: Work with the program director to adhere to annual changes in federal and state
licensing laws.
5. Validate Test Results: Assist the program director in validating physical and drug test results for students, and
enter student information into the federal database and the Secretary of State CDL license testing system.
6. Cultivate Relations:
Maintain good relations with the Illinois Secretary of State office.
7. Collaborate on Enrollment: Work with the college’s workforce
development division and the program director to manage WIOA student
enrollment.
8. Informational Sessions: Partner with the program
director to assist in informational sessions for prospective students
Other Duties:

1. Perform other
job-related duties as assigned which pertain to the job description.

Physical Demands:

Light (up to 25 lbs
occasionally or 10lbs frequently)
Visual Acuity:

Close visual acuity (e.g. computer, assembly)
Work
Environment:

Moderate noise
Environmental Conditions:

Typical office or administrative
Current SSECCA Union Member Information:

The initial posting date for this position is 12/21/2024. Elgin Community
College Support Staff Association (SSECCA) members that apply by 01/07/2025 and meet the posted minimum qualifications will receive full
consideration.
Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or
tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender
identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by
applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it
offers.

In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure
equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need
a reasonable accommodation for any part of the application and hiring process, please notify the College’s EEO/AA Officer. Determinations on
request for a reasonable accommodation will be made on a case-by-case basis.

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