Human Resources Data Specialist

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Job Description

Position Overview

The HR Data Specialist
serves as a key operational and analytical partner within the Human Resources team, responsible for executing HR business processes,
managing day-to-day case resolution, and supporting system enhancements across HR technology platforms including AskHR, Oracle Cloud HCM,
and Kuali Forms. This role completes a wide range of daily operational tasks that are often cross-functional in nature, requiring
coordination across multiple HR areas and stakeholders to ensure efficient and accurate processing. Working closely with the Senior HR
Analyst, this position contributes to process documentation, system testing, and continuous improvement
efforts.

Responsibilities:

Case Management & AskHR Operations

• Serve as the primary
  handler for AskHR case intake, triage, and resolution, ensuring timely and accurate responses to campus inquiries.
• Maintain and
  contribute to the AskHR knowledge base, ensuring articles are current, accurate, and aligned with HR policies and processes.
• Manage
  AskHR category configuration and process how-to cases in collaboration with the Senior HR Analyst.
• Execute data clean-up requests
  and audits submitted through AskHR in partnership with the HR Data Specialist.

Oracle HCM & Testing
Support

• Support Oracle Cloud HCM regression testing and release note review cycles, under the direction of the Senior HR
  Analyst.
• Assist in the development of test scripts, validate outputs, and ensure system changes align with business requirements
  prior to deployment.
• Assist with new feature evaluation and project management activities related to Oracle system
  updates.

Operational HR Workflows

• Process affiliate background checks and manage the DocuSign workflow for
  affiliate onboarding.
• Coordinate volunteer background check submissions and track completion.
• Manage change assignment
  approval routing and salary change processing as delegated.

Process Documentation & Collaboration

• Assist in
  the creation and maintenance of HR business process documentation, SOPs, and process maps.
• Support the HR Product Inventory and HR
  Project Inventory as assigned.
• Collaborate with the Senior HR Analyst and HR Data Specialist to identify process improvement
  opportunities based on day-to-day operational experience.
• Contribute to training materials and participate in training sessions to
  support campus users on HR systems and processes.

Student & Part-Time Hiring

• Serve as the primary processor
  for student and part-time hire requests, including intake, assignment creation, work relationship establishment, and costing in Oracle
  HCM.
• Manage student position creation and ongoing position management within Oracle.
• Process stagehand and other specialized
  part-time hire requests in partnership with the HR Data Specialist.

Required Qualifications

• Bachelor’s
  degree in Human Resources, Business Administration, or a related field required.
• 0-2 years of experience in HR operations, HR
  systems administration, or a related field.
• Experience working with HR technology platforms; familiarity with Oracle Cloud HCM
  and/or Salesforce preferred.
• Strong attention to detail and commitment to accuracy in data management and case
  handling.
• Effective written and verbal communication skills with the ability to respond to campus inquiries in a clear and
  professional manner.
• Ability to manage multiple priorities and deadlines in a fast-paced environment

Preferred
Qualifications

• Experience with Oracle Cloud HCM, Salesforce, Kuali Forms or similar digital HR
  products/platforms.
• Familiarity with student employment or part-time hiring processes in a higher education
  environment.
• Knowledge of HR process improvement practices (Agile, Lean) is a plus.

BU Benefits and Perks

• Please check out Butler’s Total Rewards website to learn more about our benefit
  offerings, which include:
• Paid Time Off and Holidays:
  • 20 days of paid time off (vacation and PTO days) per
    Fiscal year
  • 8 Paid Holidays
  • In addition, a paid Winter Break between Christmas Eve and New Year’s Day
  • Paid
    Parental Leave (after 1 year of full-time employment)
  
  
• Health:
  • Comprehensive medical, dental, and
    vision plans including disability and life insurance programs
  
  
• Retirement:
  • 10% employer
    contribution after 1 year of full-time employment
  
  
• Tuition Assistance:
  • Remission of tuition for
    classes taken at Butler for employees, spouses, and dependent children.
  • Eligibility after 9 months of full-time employment
  • Employees & spouses- undergraduate/graduate degrees
  • Dependents (under age 26)- undergraduate degree
    • Covers tuition
      only
    
    
  • Tuition Exchange Program for Dependents at participating institutions
  
  
• Butler Facilities
  Access, Discounts and Perks:
  • Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty
  • LinkedIn Learning Courses
  • Free premium subscription to the Calm App
  • Free subscription to the WSJ, The Economist,
    and NYT
  • Discount at the College Bookstore
  • Discount on select Athletic and Arts/Events Center
    Performances
  
  

About Us

Butler University is a private, nationally recognized comprehensive
university encompassing seven colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, Pharmacy & Health Sciences and
Founder’s College. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states
and 24 countries.

Join us at the crossroads of tradition & transformation. A career at Butler University offers more than just a
job-it’s an opportunity to join a dedicated, innovative, and supportive community grounded in equity, academic excellence, and meaningful
impact. Aligned with Boldly Butler, our strategic plan, faculty and staff play a vital role in delivering transformational learning
experiences, enriching our campus and community, and ensuring a thriving Butler for generations to come.

Butler University is an
equal opportunity employer. We welcome applications from all individuals, regardless of age, sex, race, religion, color, disability,
protected veteran status, national origin, or any other legally protected category.

Job Info

• Job
  Identification 2000
• Job Category Human Resources
• Posting Date 06/05/2026, 12:01 PM
• Job Schedule Full time
• Locations 4600 Sunset Ave, Indianapolis, IN, 46208, US

Tagged as: Employment