Clerical Assistant

Posting Summary

Rutgers University – Newark, an urban public research anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Clerical Assistant. The Part-Time Billing Clerk is responsible for accurate and timely billing, invoicing, and payment processing. This role supports the Business Office & The Senior Program Coordinator by ensuring students’ accounts are billed correctly, records are maintained accurately, and billing discrepancies are resolved efficiently.

This position is responsible for and not limited to the following:

• Prepare review and process invoices and/or billing statements
• Verify bill data for accuracy and completeness
• Enter billing information into the accounting or billing system. Ex. Notations for each student’s account with the date the invoices were sent.
• Respond to internal /external billing inquiries.
• Maintain organized and confidential bill records
• Identify and resolve any billing discrepancies
• Support month-end or periodic reposting as assigned
• Perform other administrative duties as needed

FLSA: Nonexempt

Salary Details

$18 to $20 per hour

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status: Part Time

Working Hours

19.75

Daily Work Shift: Day

Work Arrangement

This position requires a fully on-site work arrangement. (Approval not required)

Payroll Designation: PeopleSoft

Terms of Appointment: Staff – 12 month

Minimum Education and Experience

• High School diploma or equivalent, and/or up to 4 years of relevant office, clerical, bookkeeping, library assistant or related experience depending on the duties to be performed.
• An equivalent combination of education and/or experience may be substituted for the experience requirement.

Required Knowledge, Skills, and Abilities

• High School diploma or equivalent, and/or up to 4 years of relevant office, clerical, bookkeeping, library assistant or related experience depending on the duties to be performed.
• An equivalent combination of education and/or experience may be substituted for the experience requirement.

Posting Open Date: 06/11/2026

Posting Close Date: 09/09/2026

Regional Campus: Rutgers University-Newark

Home Location Campus: Rutgers University-Newark

City

NEWARK

State

NJ

Tagged as: Employment