Assistant, Procurement-1

Assistant, Procurement-1

Austin Community College

Job Posting Closing Times: Job postings are
removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date.

Austin
Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the
duration of employment. – AR 4.0300.01

If you are a current Austin Community College employee, please click this link to apply through your Workday
account.

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000
credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We
promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher
education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

As a community college
committed to our mission, we seek to recruit and retain a workforce that:

• Values intellectual curiosity and innovative
  teaching
• Is attracted by the college’s mission to promote equitable access to educational opportunities
• Cares about student
  success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income
  students, and students from underserved communities.
• Focused on student academic achievement and postgraduate
  outcomes
• Welcomes difference and models respectful interaction with others
• Engages with the community both within and
  outside of ACC

Job Posting Title:
Assistant, Procurement-1

Job Description Summary:
The Assistant,
Procurement administers the College’s credit card programmes and provides assistance to internal and external business partners in
accordance with the applicable laws, administrative rules, and Board of Trustees’ policies. The Assistant, Procurement role is pivotal to
the Business Services Office completing timely and accurate strategic procurements that provide the best value for the College, while
utilizing efficient and effective business processes.

Job Description:

Description of Duties and Tasks

Essential duties and responsibilities include the following. Other duties may be assigned.

• Provides customer service
  assistance to budget authorities and end-users within and outside the Austin Community College District (ACC); follows up with vendors
  regarding all outstanding purchase orders, including inquiries for items or invoices not received by departments or Procure to Pay (P2P)
  department.
• Assists with assignments affiliated with the Small Business Development Programme (SBDP) designed to improve the small
  and local business community’s exposure to ACC’s procurement needs.
• Provides system administration for the College’s credit card
  programme(s), including processing credit card requests, researching transactions, updating merchant codes, communicating with cardholders
  in-person, on the phone, and in writing. Closing past due and defunct Closing past due and defunct accounts, conducting credit card audits
  with the assistance of artificial intelligence (AI), user set-up and approval, and account maintenance.
• Maintains various databases
  for recording items received, price changes, and purchase order changes; updates the database for supplier onboarding and updating
  processes.
• Conducts internet research for buyers to determine sources of supply prior to major procurements or award of
  contracts.
• Sends out requests for quotes and determines the best value offered by suppliers in relation to small-dollar
  purchases.
• E-files and maintains a repository of documents relating to the procurement process.
• Distributes documents,
  including requisitions and purchase orders, to business partners; assists in expediting payments to suppliers in coordination with Invoice
  to Cash (I2C).
• Provides administrative assistance in relation to supplier setup, bids and requests for proposals as
  required.
• Ensures compliance with procurement policies, administrative rules, statutes, business processes, procedures, and
  guidelines.
• Assists internal and external business partners and buyers with requisitions, processes purchase orders and honorariums;
  logs requisitions and makes small purchases; and performs other duties as assigned.
• Works in a team environment to perform a
  plethora of administrative or procurement-related tasks.
• Assists with ongoing initiatives, projects, and special projects as
  assigned.
• Collaborates with others to address our business partners’ concerns.
• Helps to research and compile data for
  stakeholders.
• Provides recommendations for new procedures or best practices to improve efficiency.

Knowledge & Skills

Must possess required knowledge and skills and be able to explain and demonstrate, with or without reasonable
accommodations, that the essential functions of the job can be performed.

• Procurement terminology and processes.
• Ability to
  process invoices, requisitions, and purchase orders.
• Supplier databases.
• Online ordering systems.
• Maintaining an
  established work schedule onsite at the designated work location.
• Provides administrative support, and is knowledgeable about the
  supplier setup and registration process, maintains data in the applicable repositories, and conducts research.
• Ability to
  communicate clearly orally and in writing, listen to co-workers’ directives, and provide exemplary customer service to business partners and
  stakeholders.
• Self-motivated individual who can work independently or as part of a team in a fast-paced environment with changing
  deadlines.
• Effectively uses organizational and planning skills while paying attention to detail and following through to task
  completion.
• Responsible person who adheres to the College’s protocols and guidelines.
• Maintains the confidentiality of
  work-related information and materials.
• Establishes and maintains effective working relationships.

Technology
Skills

• Use a variety of spreadsheets, word processing, database, and automated financial software.

Required
Work Experience

• One year of related work experience.

Required Education

• High school diploma
  or educational equivalent.

Other Preferred Qualifications

• Knowledge and experience with automated
  financial/purchasing systems.

Physical Requirements

• Work is performed onsite in a standard office or similar
  environment.
• Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
• Occasional lifting of objects
  up to 20 pounds.

Salary Range (PG 3)

$48,630 – $55,284

Number of Openings:
1

Job
Posting Close Date:
July 2, 2026

Clery Act

As required by the US Department of Education, employees are required
to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report
crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for
reporting.

Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics
from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and
in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security
and other safety information.

For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ( CleryComplianceOfficer@austincc.
edu ). For an overview, see ACC’s Clery Act website.

Disclaimer

The above description is an overview of the job. It
is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and
abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend,
or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as
requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with
disabilities to perform essential functions of the job.

To apply, please visit: https://austincc.wd1.myworkdayjobs.com/en-US/External/job/Highland-Campus/Assistant–Procurement-1_R-9529

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