Payroll Specialist III

Salary: $22.90 – $27.02 Hourly

Location: Painted Desert Campus (Holbrook, AZ)

Job
Type: Full-Time

Department: HUMAN RESOURCES

Division: HUMAN RESOURCES

Closing Date: Continuous

FLSA: Non-Exempt

Description

GENERAL STATEMENT OF RESPONSIBILITIES:
Responsible and
knowledge-driven to ensure a service-oriented relationship with all district departments. Ensures the smooth and efficient operation of the
district payroll office.

Examples of Duties

ESSENTIAL FUNCTIONS:

Standard Expectations:

1. Responsible for the calculations, data entry, and reconciliation of each district
   payroll cycle.
2. Responsible for the preparation of requisitions and disbursements for payment of voluntary and involuntary
   deductions.
3. Responsible for verification and ACH transmittal of Payroll Direct Deposit, Federal and State taxes, and other payroll
   expense payments promptly.
4. Responsible for the preparation of state and federally-mandated monthly, quarterly, and yearly
   reports.
5. Responsible for calculations of monthly insurance premiums, reconciliations, and payments.
6. Responsible for
   preparing payroll-related journal entries if needed.
7. Responsible for verifying wage and salary amounts and maintaining employee
   payroll files for current and past employees.
8. Responsible to keep up on new/changing payroll laws, mandates, and updates and
   implement as required.
9. Responsible for directing third-party vendors on modifications to the payroll software system. Includes
   updating business rules, taxes & benefits as well as testing software and troubleshooting and researching problems.
10. Responsible
    for drafting and completing of yearly payroll calendar.
11. Meets with and responds to inquiries regarding payroll questions, problems,
    issues, and updates.
12. Provide technical assistance to the Human Resources Department regarding payroll.
13. Assists with year-end
    reconciliations and audit requests.
14. Directs workload of part-time and temporary employees in the payroll office. Assigns duties and
    checks for completion to ensure payroll processes are timely and accurate.
15. Performs other duties as
    assigned.

The above statements are intended to describe the general nature and level of work performed by the
incumbent; they do not purport to describe all functions. Incumbent may be assigned other duties, and the essential functions may change
from time to time as necessary.

Standard Competencies:

COMPETENCIES

DESCRIPTION

PROFICIENCY

Technology

Ability to proficiently use Microsoft Office Products (i.e. Word, Excel, Outlook, PowerPoint) Adobe
Products (Docu-Sign/E-Sign), Google Applications (Drive), Slack, Zoom, WebEx, and various other Microsoft365 programs. Ability to learn new
software.

Intermediate

Communication

Ability to communicate effectively with faculty, staff, and the general public.
Excellent intrapersonal skills.

Advanced

Diversity & Multi-Culturalism

Ability to work in a diverse,
multi-cultural environment.

Advanced

Flexibility & Adaptability

Ability to adapt to the demands of any given
day/time.

Intermediate

Self-Awareness

Ability to reflect on self-performance and growth

opportunities.

Basic

Continual Improvement

Ability to seek opportunities for professional growth.

Basic

Action Oriented

Ability to make decisions and take action. Sound office management and workflow administration.

Intermediate

Confidentiality

Ability to maintain confidentiality.

Advanced

Physical

Ability to perform the following
physical requirements of the position with or without reasonable accommodation: critical sensory requirements include general vision
(corrected to 20/20), hearing or listening in the normal range (corrected), and speaking and giving directions. Ability to sit for prolonged
periods using a computer.

Basic

Minimum Qualifications

MINIMUM
QUALIFICATIONS:

• High school diploma or GED.
• Five years of payroll experience.
• Understanding of
  confidential work environment.

Supplemental Information

PREFERRED
QUALIFICATIONS:

• Associate’s Degree.
• One year of supervisory experience.
• Higher Education professional
  experience.

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