Human Resources Coordinator – 140215

Filing Deadline: Tue 7/7/2026

UC San Diego values
and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications,
and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to
apply.

UCSD Layoff from Career Appointment: Apply by 6/25/26 for consideration with preference for rehire. All layoff
applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact
their Disability Counselor for assistance.

This position offers a hybrid (remote/on-site) work arrangement with a
requirement of at least one day per week onsite.

This position is at Division of Extended Studies’ 8980 Villa La
Jolla Dr. location.

DESCRIPTION

DEPARTMENT OVERVIEW

UC San Diego
Division of Extended Studies serves as a catalyst for positive change by advancing global access, equity, and social and economic mobility
through educational enrichment across the lifespan.

As a fully self-supporting division under UC San Diego Academic Affairs,
Extended Studies operates year-round (12 months of active instruction) with a budget of $50 million annually. A team of 260 academic and
staff employees and more than 1,200 instructors fulfill the mission of delivering exceptional educational experiences and services that
reflect our standing as part of a top-tier globally renowned public research University.

Extended Studies operates in 200,000 square
feet of managed space, including a headquarters building with classrooms, training spaces and key administrative offices adjacent to the UC
San Diego campus, as well as off-campus classroom facilities in nearby University City. The division maintains a robust online learning
platform, operating 24/7 with webcasting and video-conferencing capabilities, while also maintaining a strong web presence with e-commerce
operating 24/7. There are over 90,000 enrollment transactions annually, supported by a robust network of representatives, agents, and
students. Focused on community engagement and enrichment, the division operates two television stations, UCTV and UCSD-TV, and a variety of
public lecture programs, while staying active in federal, state, local, and private research and technical assistance programs and
activities.

Extended Studies is also responsible for the management and financial, operational, and programming oversight of UC San
Diego Park & Market, a 66,000-square-foot, four-story, multi-purpose office building located in the East Village neighborhood of downtown
San Diego. Park & Market supports and hosts a wide variety of civic, community, corporate, and campus events, meetings, conferences, and
programs.

POSITION OVERVIEW

Under the supervision of the HR Director, serves as an HR coordinator for a
wide range of human resources operations and administrative functions supporting the Division of Extended Studies. Responsible for the
accurate and timely administration of UCPath transactions, employee lifecycle processes, compliance monitoring, and HR-related systems and
records management for staff, student workers, and volunteers.

Coordinates all aspects of student worker administration, including
recruitment, onboarding, timekeeping, personnel actions, policy guidance, and separation processes. Oversees volunteer appointments and
onboarding activities, monitors visa and work authorization requirements, and maintains compliance-related tracking and reporting.

Maintains HR databases, personnel files, and reporting tools to ensure data integrity, operational effectiveness, and compliance
with University policies and procedures. Develops and maintains internal HR communications, including newsletters, web content, and
informational resources that support employee awareness and engagement.

Provides administrative support, policy interpretation, and
high-quality customer service to a diverse range of internal and external constituents, including employees, managers, student workers,
volunteers, instructors, applicants, campus partners, and members of the public. Serves as a knowledgeable resource on HR policies,
procedures, and programs while identifying opportunities to improve processes, enhance operational efficiency, leverage technology, and
strengthen service delivery across HR operations.

~A cover letter is optional, but strongly encouraged.

QUALIFICATIONS

• Demonstrated experience with fundamental human resources principles, practices, policies,
  and procedures. Ability to review and interpret HR policies and administrative guidelines, provide accurate and timely guidance to employees
  and managers, and support HR functions including payroll, timekeeping, employment administration, and work authorization
  processes.
• Skill using personal computer platforms and software tools such as Microsoft Excel (pivot tables), Word, Visio and
  Outlook, and Adobe/PDF to create documents such as letters, memos spreadsheets, org charts, fillable forms, and reports to streamline work
  for effectiveness and efficiency.
• Excellent written communication skills in English, with an ability to phrase all communication
  with clarity, brevity, and elegance. Grammar, spelling, and punctuation must be correct and attention to detail in the content is essential,
  as is the judgment to use an appropriate tone and a courteous manner.
• Experience using a human resources management system (HRMS),
  and / or other related business software programs and systems.
• Demonstrated ability to pay attention to detail and to produce
  accurate and timely work despite frequent interruptions. Includes the ability to identify typographical and other errors when proofreading
  materials.
• Experience performing hourly and monthly payroll/timekeeping functions in a large, complex academic or business setting.
  Experience analyzing complex pay records, personnel forms, and payroll time records to initiate payments and prepare
  reports.
• Superior organizational skills, including the skills to independently organize and effectively prioritize own work, to
  track action items and deadlines for self and others, and to prompt others when action is needed.
• Superior interpersonal skills,
  including the desire and ability to interact effectively and collegially with a diverse group of individuals from varying cultures,
  ethnicities, and backgrounds; the skill to use tact and diplomacy to accomplish tasks in a timely fashion; the skill to see
  situations/issues from others’ viewpoints; and the ability to act professionally at all times.
• Experience drafting letters, email
  templates, and other documents from scratch. Experience identifying typographical and other errors when proofreading materials for
  distribution.
• Demonstrated math skills to perform payroll calculations and to calculate percentages. Knowledge of payroll accounting
  procedures.
• Demonstrated flexibility to meet deadlines in a high-volume work environment and ensure smooth workflow, and to handle
  multiple tasks simultaneously.
• Demonstrated ability to exercise good judgment for problem-solving; maintain confidentiality,
  analytical skills and ability to anticipate problems as well as communicate and interact successfully with campus departments and department
  heads.
• Proven ability to interact constructively with academics, staff, and students, exercising tact, diplomacy and
  flexibility.
• Confident presentation skills for group sign-up sessions, informational talks, reports, Q & A sessions, and any other
  purpose.
• Skill in maintaining orderly filing systems for rapid ease in retrieval by self and others.
• Demonstrated experience
  drafting and editing business communication and knowledge of information distribution best practices.
• Demonstrated knowledge of
  Microsoft SharePoint to update and maintain a departmental webpage with informational and current content.
• Demonstrated experience
  using/implementing digital personnel file systems.
• Demonstrated knowledge of recruitment best practices including posting language,
  advertising, interviewing, selection, equal opportunity, and achieving diverse applicant pools.

SPECIAL CONDITIONS

• Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse
  and Neglect Reporting Act (CANRA) training and form will be required.
• Job offer is contingent upon satisfactory clearance based on
  Background Check results.
• A cover letter is optional, but strongly encouraged.
• This position offers a hybrid
  (remote/on-site) work arrangement with a requirement of at least one day per week onsite.
• This position is at Division of Extended
  Studies’ 8980 Villa La Jolla Dr. location.

Pay Transparency Act

Annual Full Pay Range: $61,429 – $88,030 (will be
prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $29.42 – $42.16

Factors in determining the
appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other
business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the
University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay
for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the
University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time
to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible
working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all
students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of
California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race,
color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected
status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment.
Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the
final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or
judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of
substantiated misconduct with a previous employer.

a. “Misconduct” means any violation of the policies governing employee conduct at
the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual
assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some
forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct
  in the Workplace

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