Administrative Assistant II

San Marcos, TX

Texas State University

Administrative Assistant II
Posting Number: 2026624
Location: San Marcos
Department: Student Learning Assistance Center
Recruitment Type: Open Recruiting
Job Type: Full-Time
Monthly Salary: $3,255.00 – $3,887.00
Job Category: Non-Exempt

Required Qualifications:

Knowledge of:

• Familiarity with general reception work (opening / closing an office, answering phones, taking messages, referring guests to resources, etc.)
• General principles of bookkeeping.

Skill in:

• Close and accurate attention to detail
• At least 1 year of direct administrative support and serving as front-line reception staff in a professional office environment
• Must have experience with organization, prioritization, and time management, and ability to meet deadlines in a fast-paced environment
• Experience reading, interpreting, understanding, and applying verbal and written instructions, task-related documentation, and policies and procedures
• Experience with Office 365 programs, particularly Word, Excel, Teams, and SharePoint

Ability to:

• Work as part of a team under moderate supervision
• Work effectively and courteously with co-workers, staff, faculty, and students.
• Multitask, prioritize tasks effectively, and meet deadlines within a fast-paced environment.
• Prepare clear, concise, and grammatically correct correspondence and documents.
• Read, interpret, understand, and apply verbal and written instructions, task-related documentation, and applicable policies and procedures.
• Utilize a personal computer and Microsoft Office Suite.
• Perform basic mathematical calculations.

Preferred Qualifications:

• Familiarity with TXST through employment
• Experience using Concur Travel or supporting travel processes
• Exposure with Banner and SAP in support of completion of PCRs
• Bachelors Degree
• 1+ year of supervision experience

Job Description:

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties:

• Serves as the primary SLAC reception and point of contact for students, faculty, staff, and guests
• Oversees administrative facets of the hiring and separation process for all SLAC positions including serving as hiring administrator for professional staff searches
• Supplements existing administrative support to Academic Engagement
• Manages purchases related to office operations
• Provides holistic operational and logistical support for departmental events and initiatives
• Handles administrative and clerical support of SLAC including focused meeting assistance for SLAC Director
• Manages all facets of travel for SLAC personnel
• Functions as a member of the professional staff team by attending meetings, making referrals to appropriate campus resources, assisting with training programs for all SLAC student workers, promoting SLAC by speaking to students/faculty/staff about SLAC, and representing SLAC at institutional and division events

Additional Information to Applicants:

Job Open Date: 06/29/2026
Job Close Date: 07/08/2026
Open Until Filled: No
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM

Posting Notices:

Legal and Required Notices:

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Quicklink: https://jobs.hr.txstate.edu/postings/57501

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/57501 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university’s picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?
Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
Generous paid time off: vacation, holidays, sick days and many more!
Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
An inclusive Bobcat community: join our many social networks offered on and off-campus
Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, youll be a part of one of the most beautiful, diverse, and growing universities in the nation.

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