Administrative Assistant II

San Marcos, TX

Texas State University

Administrative Assistant II
Posting Number: 2026622
Location: San Marcos
Department: Counseling Center
Recruitment Type: Open Recruiting
Job Type: Full-Time
Monthly Salary: $3,255-$3,833.33
Job Category: Non-Exempt

Required Qualifications:

• Knowledge of working within an office system that provides confidential mental health services including secure scheduling and data system or experience providing office support for a direct student facing operations
• Ability to understand and support staff and trainee professional development requirements, licensure, and professional liability issues.
• Understanding of the functions and operations of the Counseling Center or a similar Student Services office as well as specific areas of responsibility such as managing the reception process, triage, and confidential information of students seeking or receiving services.
• Gain and maintain awareness of applicable University, Divisional and Departmental policies and procedures as well as. applicable state and federal laws, rules, and regulations.
• Develop and maintain awareness of accreditation, licensure, and supplemental insurance compliance and related practices, as assigned.
• Proficient in Microsoft Office software, including Excel, Word, Outlook, and PowerPoint.
• Ability to understand and to navigate
• Enterprise software such as SAP, SAP GUI, PeopleAdmin, HireRight and other systems required by job assignments.
• Experience in office budgeting, purchasing, travel arrangements, and processing payments and travel reimbursements.

Preferred Qualifications:

• Experience within a counseling/mental health/health care-related setting or student facing higher education environment strongly preferred.

Job Description:

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties:

Telephone and in-person receptionist duties in a high volume, student facing office which include:

• Answer multi-line phone
• Engage in brief triage questions with students seeking services to determine appropriate appointment type
• Schedule client appointments
• Screen and transfer calls
• Take accurate messages
• Greet, screen and route visitors and student clients
• Interact courteously and professionally with others in person and by phone
• Refer students to other university departments as appropriate.Interact with/assist sometimes difficult and demanding students and parents.
• Maintain confidentiality of all information and interactions while practicing discretion.
• Demonstrate excellent interpersonal and communication skills.
• Professionally interacting with students, faculty/staff, and visitors representing a range of needs and lived experiences

Other duties include:

• Assisting/ lead back up for SAP, TSUS Marketplace, Concur Travel duties
• Monitor budgets in SAP & SAP GUI
• Assist with Departmental timekeeping
• Assist with HR functions as directed by Director or Admin III
• Assist with student worker scheduling, timekeeping and oversight, as needed
• Assist clinical staff in addressing the needs of students by providing appropriate support and information
• Provide operational support for key departmental functional area;
• Assist with monitoring compliance functions per Accreditations, staff licensure, supplemental insurance, and other areas, as assigned.
• Assist with creation of departmental communications and flyers;
• Assist with student worker scheduling, timekeeping and oversight, as needed
• Assist with routine operations of the department.
• Possess working knowledge of desktop software, spreadsheets, databases and graphic design software
• Provide administrative support to administrative assistant III and counseling staff.
• Maintain and create electronic files
• Organize and prioritize work assignments.
• Maintain departmental calendar
• Assist in the hiring, scheduling, training and supervision of student employees
• Assist in planning and operation of various office activities and events
• Participate in departmental/divisional teams
• Participate in continuing education activities
• Perform other duties as assigned

Additional Information to Applicants:

Job Open Date: 06/29/2026
Job Close Date: 07/13/2026
Open Until Filled: No
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM

Posting Notices:

Legal and Required Notices:

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Quicklink: https://jobs.hr.txstate.edu/postings/57468

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/57468 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university’s picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?
Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
Generous paid time off: vacation, holidays, sick days and many more!
Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
An inclusive Bobcat community: join our many social networks offered on and off-campus
Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, youll be a part of one of the most beautiful, diverse, and growing universities in the nation.

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