Administrative Assistant

Hourly Wage Estimate: $16.02 – $22.44 / hour
Learn more about the benefits offered for this job.

The estimate displayed
represents the typical wage range of candidates hired. Factors that may be used to determine your actual salary may include your specific
skills, how many years of experience you have and comparison to other employees already in this role. The typical candidate is hired below
midpoint of the range.

The shift for this position can start anywhere between 9am-noon and go to 6-9pm depending on the needs of
the campus.

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to
delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we
combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.

That same passion for excellence in the classroom extends to our offices. At Galen, you’ll find a culture deeply rooted in collaboration,
innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and
your contributions help our students pursue their dream of a compassionate career.

If you’re looking for a career where you can make
a difference, grow professionally, and be part of a caring team, we’d love for you to apply for the Administrative Assistant position
today!

Click here to learn more about Galen!

Position Overview:

As an Administrative Assistant at Galen College of Nursing, you will perform highly diversified administrative duties in support
of Galen’s executives and administration. Program and project administration is required.

Key Responsibilities:

• Assists
  in a variety of complex administrative duties involving contact and exposure to proprietary information. Utilizes
  independent judgement,
  determining when to act for management and when to refer problems for personal attention.
• Prepares and
  modifies routine/non-routine
  and internal/external correspondence, memos, documents, reports, meeting notices, and presentations in
  appropriate formats using word
  processing, spreadsheets, graphics, and/or publishing software. This requires knowledge of methods,
  procedures, policies, and the
  organization. This material may require familiarity with commonly used business and technical expressions used
  by assigned functions.
  Maintains library of prepared materials.
• Provides accurate record and file maintenance. Filing systems
  include electronic and hard
  copy filing systems. Ensures filing is in proper format and filed in a timely manner.
• Coordinates and
  schedules meetings and
  appointments, manages assigned calendars, and responds to requests for time and rescheduling when necessary. This
  includes coordination of
  on-campus student events and social activities.
• Makes preparations for meetings as assigned, including
  preparing agendas and
  supplemental documents, scheduling the conference space required, documenting meeting minutes, and facilitating
  refreshments.
• Makes
  appropriate travel reservations and prepares expense reports following College policy, as
  needed.
• Screens incoming mail and faxes,
  categorizing and prioritizing response as needed. Prepares responses for signature,
  summarizes lengthy correspondence, and follows up to
  ensure that proper and timely action is taken.
• Orders, prepares, and organizes
  equipment and supplies, as needed.
• Other
  duties as assigned.

Position Requirements:

• Education: An earned high school diploma or GED with appropriate
  technical knowledge or equivalent experience.
• Special
  Qualifications: Must possess intermediate computer skills, including
  proficiency in Microsoft Office Products (Word, Excel, PowerPoint,
  etc.). Ellucian Colleague experience is a plus. Able to effectively
  prioritize workload; and demonstrate effective communication
  skills.
• Degree of Supervision: Minimal.
• Physical/Mental Demands
  and Work Environment: Physical demands in classroom and
  office are minimal and considered sedentary work with occasional lifting and/or
  carrying such articles as records, files, and books (10
  pounds maximum). Operation of standard office equipment such as phone, computer,
  classroom projector, Scantron, and printer/scanner, occurs
  on a frequent basis. Physical demands may include lifting, pulling, pushing,
  kneeling, stooping, crouching and bending or any other related
  activity.

Benefits

At Galen College of Nursing, we
want to ensure your needs are met. We offer a comprehensive
package of medical, dental, and vision plans, tuition discounts, along with
unique benefits, including:

• Comprehensive medical
  coverage that covers many common services at no cost or for a low copay. Plans
  include prescription drug and behavioral health coverage as
  well as free telemedicine services and free AirMed medical
  transportation.
• Additional options for dental and vision benefits, life
  and disability coverage, flexible spending accounts,
  supplemental health protection plans (accident, critical illness, hospital indemnity),
  auto and home insurance, identity theft protection,
  legal counseling, long-term care coverage, moving assistance, pet insurance, and
  more.
• Free counseling services and resources for
  emotional, physical, and financial well-being
• 401(k) Plan with a 100% match
  on 3% to 9% of pay (based on years of
  service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support
  through fertility and family building
  benefits with Progyny and adoption assistance.
• Referral services for children, elders, and pet
  care, home and auto repair, event
  planning, and more.
• Consumer discounts through Abenity.
• Retirement readiness, rollover
  assistance services, and preferred
  banking partnerships.
• Education assistance (tuition, student loan, certification support,
  dependent scholarships).
• Colleague
  recognition program.
• Time Away from Work Program (paid time off, paid family leave, long-
  and short-term disability coverage and
  leaves of absence).
• Employee Health Assistance Fund that offers free employee-only coverage
  to full-time and part-time colleagues
  based on income.

Learn more about
Employee Benefits.

Note: Eligibility for benefits may vary by location.

Galen College of
Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE).

Galen’s Compassionate Care
Model Values

• Inclusivity: I foster an environment that provides opportunity for every individual to reach their full
  potential.
• Character: I act with integrity and compassion in all I do.
• Accountability: I own my role and accept
  responsibility for my actions.
• Respect: I value every person as an individual with unique contributions worthy of
  consideration.
• Excellence: I commit myself to the highest level of quality in everything I do.

Learn more about our vision and mission.

Experience the HCA Healthcare difference where
colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful,
compassionate care, and where the unique and intrinsic worth of each individual is recognized.