Administrative Coordinator – Marriage & Family Studies

ACU is affiliated with the fellowship of the Church of Christ. This position requires the employee to be a professing Christian and to be
willing to support the Christian mission of ACU.
*

Administrative Coordinator to Chair of the Department of Marriage and Family
Studies (MFS), which includes Child & Family Services (CFS), Marriage & Family Therapy (MFT), Aging Studies (AS), and the Marriage & Family
Institute (MFI). Providing administrative assistance, recruiting, assisting students, managing the budget, and overseeing student
workers.

Basic Responsibilities

• Assistant to the Department Chair
• Administrative Coordinator to the
  Department
• Oversight of Graduate Students
• Manage Budgets
• Oversight of Department’s Student Workers
• Manage
  Departmental Courses
• Administrative Assistance for the Faulkner Center (FC)

Essential Duties:

Other duties
may be assigned. Reasonable accommodations may be made to enable individuals to perform the essential functions.

A. Assistant to
the Department Chair

• Collect aggregate data for the following reports
• COAMFTE Annual Report
• COAMFTE Self Studies &
  other materials requested during renewal of accreditation
• Outcome Assessment Report
• Responsible for managing supervisor and
  compliance with COAMFTE requirements
• Annual verification of maintenance of supervisor license
• Annual verification of
  supervisor AAMFT supervisor status

Administrative Coordinator to the Department

• CFS and MFT University visiting committees’
  on-site visits
• MFS and MFT Departmental faculty/staff pre-sessions
• MFT Departmental faculty and supervisor
  meetings
• COAMFTE on-site visit
• MFT prospective student interviews
• CFS prospective student meetings
• MFT and
  CFS new student events
• CFS Chapel
• Provide back-up for the MFI clinic coordinator
• Create and manage departmental
  calendars: Faculty/staff, Graduate interns
• General office procedures
• Order supplies for the department and the MFI
  clinic
• Monitor and aid faculty in compliance with University deadlines related to textbooks and syllabi

Oversight of
Graduate Students

• Register all MFT students for classes
• Process student clinical contact and supervision
  hours
• Maintain present student’s graduate, clinical, and supervision files
• Assist students with university procedures for
  graduation
• Assist students/department alumnae with applications for professional licensure

Manage BudgetsDepartment of
Marriage & Family Studies

• Report to the chair the general overall budgets, institute revenue account, and department restricted
  accounts
• Marriage & Family Institute
• Report to the institute director the institute revenue account and itemized line-item
  budget related to the institute
• Weekly deposits
• Scholarships

Maintain scholarship records for current and incoming
MFT ad CFS students

• Compile CFS endowed scholarship applications for departmental review
• Communicate scholarship information
  to student financial services, and to the dean’s office

Oversight of Department’s Student Workers

• Develop job descriptions
  and hire student workers for each academic year
• Oversee the work of student workers
• Departmental Courses
• Schedule
  and maintain courses taught within department
• Manage departmental information within the university Banner
  system

Administrative Assistance for the Faulkner Center

• Provide assistance with budgets and other office support as
  needed.

Professional Development Requirements:

Skills

• Microsoft Office (Word, Excel) Google Suite (mail,
  calendar, docs, drive and sheets) Web Internet Adobe Acrobat and Sign

Training Modules Required (provided by ACU)

• Banner /
  Workday DegreeWorks Discoverer Cognos FERPA HIPPA

Qualifications

Professional

• High School Education or
  equivalent
• Good office skills Organizational skills
• Able to multi-task
• Maintaining
  confidentiality

Personal

• Must be organized and detail-oriented
• Must be able to complete tasks on time and with
  minimal supervision
• Must be a “people person” as there many opportunities to meet and greet students, administrators, faculty, and
  clients from the community.
• Demonstrate flexibility and discretion; especially since the department includes a counseling
  clinic.
• Must value a collaborative working environment

Physical Demands

• High level of typing at a
  computer.
• High level of sitting at a desk.
• Minimal to moderate running of errands by foot and auto.

ACU does not
unlawfully discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment
opportunities, in keeping with applicable state and federal law.

ACU is committed to maintaining a safe and secure campus environment
and protecting the university’s financial and physical assets. Therefore, Abilene Christian University conducts background checks on all
candidates for employment in security sensitive positions. As a current employee, it will be determined if you need an additional background
check upon your hire.

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