Administrative Coordinator Confid

Job Category

Staff & Executive – Human Resources

Overview

The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.

Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.

Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for the School of Arts and Sciences (SAS).

Among the key duties of this position are the following:

• Provides daily coordination and follow-through concerning employment of faculty, staff, and students in the School of Arts and Sciences.
• Works with the HR Associate to process academic appointments for the school.
• Coordinates and performs various functions relating to faculty, staff, and student human resources/personnel matters.
• Initiates, researches and responds to individual inquiries and large-scale communications.
• Works with SAS-IT to gather personnel related data, creates and manages databases and data files that are easily queried and sorted for diverse audiences and operational and strategic needs.
• Provides support to the SAS Office of Human Resources by coordinating the administration of programs, projects, and/or processes and by organizing and coordinating the unit operations.
• Analyzes payroll/financial reports and staff/faculty forecasts and conducts regular audits or reports and records to ensure accuracy of data and HR related transactions.
• Completes purchases and inventory.
• Ensures compliance with university purchasing procedures and guidelines.
• Prioritizes work, resolves routine conflicts and issues, and prepares and implements administrative guidelines and procedures for unit.
• Provides routine and non-routine information and explanation to employees and department administrators.
• Schedules appointments, arranges and coordinates design and logistics for workshops and meetings, and completes other work consistent with a broad understanding of the mission, vision, role, and goals of the SAS Office of Human Resources.
• Conducts preparation and distribution of documents, including cost-related analysis, requested by OULR, and OGC in support of the university’s labor negotiations efforts and in support of labor relations functions relation to the administration of cba’s.
• Serves as liaison within and outside unit.
• Works under general supervision, within established work parameters, with few direct instructions.
• Carries out routine and non-routine tasks with occasional review of work outputs by the HR Associate.
• Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of unit administration.

FLSA: Nonexempt

Grade: 04

Minimum Salary: 62129.000

Mid Range Salary: 78642.000

Maximum Salary: 95154.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status: Full Time

Working Hours

37.5

Standard Hours: 37.50

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description: Administrators Confidential

Payroll Designation: PeopleSoft

Terms of Appointment: Staff – 12 month

Position Pension Eligibility: ABP

Minimum Education and Experience

• Bachelor’s degree in human resources management or a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of human resources.
• A minimum of two years of human resources related experience.

Required Knowledge, Skills, and Abilities

• Commitment to excellent customer service.
• Ability to deal with a variety of situations with discretion and confidentiality.
• Strong MS Office skills including intermediate Excel and the ability to analyze data.
• Excellent attention to detail with a high degree of accuracy.
• Ability to clearly communicate information to a wide variety of audiences.
• Strong written and oral communication skills.
• Results oriented, skilled at leading and participating in teams.
• Ability to manage multiple and complex objectives and tasks concurrently with tight deadlines.
• Outstanding organizational and interpersonal skills, and function well in high pressure, confidential, and small team environments.

Preferred Qualifications

• Prior human resources or administrative experience in an institution of higher education.
• Knowledge of Rutgers University systems, policies, and procedures.

Equipment Utilized

• Uses Cornerstone, HCM, Guardian (E-Verify), SAS Systems, and departmental databases on a daily basis. Knowledge of Windows, Microsoft Office (especially Excel).

Special Conditions

• Multiple positions.

Posting Open Date: 07/01/2026

Regional Campus: Rutgers University-New Brunswick

Home Location Campus: College Ave (RU-New Brunswick)

City

New Brunswick

State

NJ

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