Office Specialist

Office Specialist

Job ID: 300483
Location: Augusta University
Full/Part Time: Full
Time
Regular/Temporary:

About Us

Augusta University is Georgia’s innovation center for education and health
care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta
and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia’s
cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to
Georgia’s only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and
world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mis
sion.php make Augusta University an institution like no other.

Augusta University’s distinct characteristics in education and
research include real-world experiences and community engagement, as well as a culture of building community, corporate and government
partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of
Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26
institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence,
Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is
responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are
available in USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as
stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policym
anual/section6/C2653.

Location

Augusta University-

Our Health Sciences Campus: 1120 15th Street, Augusta,
GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

Researching
Heart Attack, Heart Failure, Stroke, Hypertension, Diabetes… With the increasing frequency of obesity and diabetes, especially in Georgia,
cardiovascular disease is reaching epidemic proportions. The Vascular Biology Center at the Medical College of Georgia at Augusta University
knows the demand is high for new and better treatments. Our internationally recognized team of research experts have one goal – to make
breakthroughs in the prevention and treatment of disease so that we all may live longer, healthier lives.

Job Summary

This position will provide professional and efficient administrative support. Assist with ordering and receiving supplies. Manage
department inventory. Manage department travel & PLA, OC-OA1/OA2. Assist with seminar itinerary, website updates and P-Card review and
allocations.

Responsibilities

The duties include but are not limited to:

MANAGE TRAVEL: Manage
department travel (Travel Authorizations, Travel Expense Statements), ensuring completion and submission in a timely manner, ensuring
travelers and expenses are allowed adhering to institutional, state, and award guidelines. Manage faculty Outside Professional Activity
time. Maintain database of PLA time and activities. Prepare OA1s & OA2s.

MANAGE INVENTORY: Manage department Inventory, to
include Equipment Loan Agreements, preparing and submitting the Annual Inventory to Asset Management, coordinating surplus property,
maintaining department inventory (additions, transfers, moves, etc).

PURCHASE CARD: Assist with review and allocation of
P-Card charges.

ADMINISTRATIVE DUTIES: Assist with Seminar itineraries and travel arrangements. Assist with VBC website
updates. Serve as backup for Seminar and Journal Club manager.

: Perform all other duties as assigned.

Required
Qualifications

Associate’s degree from an accredited college or university in a related field.

OR

High school
diploma, GED or equivalent from a recognized State or Federal accrediting organization with a minimum of three years of progressively
responsible office support experience.

Preferred Qualifications

Experience preparing itineraries and performing
website updates. AU administrative experience (travel, inventory) preferred.

Knowledge, Skills, &
Abilities

SKILLS

Detail-oriented with strong prioritization and organizational
skills.

ABILITIES

Shift/Salary/Benefits

Shift: Days; M-F (Work outside of the standard
business hours may be required)

Pay Band: B3

Salary: $16.54/hourly-$19.86/hourly

Salary to be commensurate with
qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment
Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our
half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance,
Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also,
our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance
Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to
successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based
on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase
Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For
Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in
the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an
educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of
sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and
privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting
a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. “Augusta University is a
patient-and family-centered care institution, where employees partner every day with patients and families for success.”

Augusta
University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is
strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer
welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly
highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the
qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External
Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a
current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS
_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=300483&PostingSeq=1

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