Capital Maintenance Planning Specialist – Facilities & Services

Capital Maintenance Planning Specialist – Facilities & Services
Planning

Job Summary
The Capital Maintenance Planning Specialist, under the direction of a design professional has the responsibility for pre-planning efforts addressing deferred maintenance for academic facilities. Using project delivery expertise, technical knowledge of systems and codes, develop preliminary project scopes and budgets to address known deficiencies, assist in the prioritization of campus capital renewal needs, review construction documents and shop drawings to confirm conformance with identified scope, provide opinion on applicable codes, and accurately track completed deficiencies in the facility condition reports. Support the mission, values and guiding principles of Facilities & Services. Duties & Responsibilities

• Compile preliminary technical project scope and budget for capital renewal projects based on knowledge and understanding of applicable equipment and code requirements.
• Under the guidance of a design professional, prepare project scope and budgets for campus and classroom improvement projects.
• Maintain deferred maintenance database.
• As part of future planning efforts and under the guidance of a design professional, research existing facility conditions and requirements to provide recommendations for prioritized replacement.
• Review project design documents prepared by Professional Service Consultant (PSC) and construction stage shop drawings to ensure adherence with defined scope and conformance to applicable building codes.
• Work with F&S Focus Groups to prioritize campus deferred maintenance needs.
• Assist F&S staff, university clients, and university consultants with answering questions regarding deferred maintenance documentation and costs.
• Assist in providing architecture or engineering design interpretation to campus clients and F&S staff members.
• Assume role of project planner when requested, including (but not limited to) preparing project scope, schedule, budget documents; PSC selection and contract negotiation; project planning coordination and documentation to prepare for Project Management teams.
• Participate in presentation and report preparation as it relates to capital maintenance planning.
• Discuss facility needs with F&S and campus unit representatives.
• Other duties as assigned by the Director of Planning. Support the Mission, Vision, Values and Guiding Principles of Facilities & Services.

Minimum Qualifications

• Bachelor’s degree in Architecture or Mechanical Engineering or Electrical Engineering.
• Five (5) years of progressively responsible experience in the full scope of facilities planning, design, or construction.

Preferred Qualifications

• Master’s degree in architecture or mechanical engineering or electrical engineering.
• Leadership in Energy and Environments Design (LEED) accreditation.

Knowledge, Skills and Abilities

• 1. Comprehensive working knowledge of building systems and construction practices.
• 2. Construction project estimating experience.
• 3. Working knowledge university facility standards.
• 4. Ability to communicate well, delegate and supervise the work of support staff and students.
• 5. Strong knowledge of and experience with applicable building codes and energy conservation in buildings
• 6. Familiarity with ADA Accessibility Guidelines and Illinois Accessibility code.
• 7. Demonstrated continuing education in architecture and engineering topics.
• 8. Ability to manage multiple projects concurrently.
• 9. Ability to develop priorities.
• 10. Experience with Microsoft Project or other pertinent scheduling software.
• 11. Experience with Microsoft Office Suite software.
• 12. Working skills and familiarity with AutoCAD.
• 13. Working knowledge of Adobe and/or Bluebeam software.

Appointment Information

This is a 100% full-time Civil Service 5002 – Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after July 25,2026. The budgeted salary range for this position is $70,000-$90,000. We strive to provide a competitive salary, consider factors such as available market data, internal equity, candidate qualifications, and budget constraints. Final salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

This position is eligible for sponsorship for work authorization, except for sponsorship of a new H1B petition that would incur the $100,000 fee.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on July 25, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Ken McCray at klmccray@illinois.edu, or call 217-300-6211. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign – the state’s flagship public university and one of the world’s leading research institutions – every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence – where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID: 1036715
Job Category: Civil Service
Apply at: https://jobs.illinois.edu

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