Academic Department Coordinator (Latinx & Latin American Studies, Asian American & Pacific Islander Studies, & Biochemistry/Biophysics)

Amherst Campus
Full Time
JR7070

Amherst has taken a leadership role among
highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of
its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its
faculty, administration and staff.

Job Description:

Amherst College invites applications for the Academic Department
Coordinator position. The Academic Department Coordinator is a 30-hour-per-week, academic-year (42 weeks per year) position. The expected
salary range for this job opportunity is: $27 – $34.00/hour.

The salary offered will vary based on a number of factors, including but
not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst
College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their
families. Click here for Benefits Information.

Provides comprehensive administrative support for three programs: Latinx
and Latin American Studies (LLAS), Asian American and Pacific Islander Studies (AAPI), and Biochemistry/Biophysics (BCBP). This is a
30-hour-per-week position during the academic year (42 weeks; no hours for 10 weeks in the summer). Performs a wide range of detail-oriented
tasks in a fast-moving environment. The administrative support areas include the following: support for the chair in carrying out program
business; curricular support; event management; budget support, financial transactions, and student employment coordination; communications
and office management. Serves as the first point of contact for these three programs on campus and is required to work on campus four days a
week when classes are in session. This position calls for a proactive, adaptable individual who can assist with all ADC tasks across
multiple disciplines and work collaboratively with diverse groups of colleagues.

Summary of Responsibilities:

Faculty
Support

• Attend program meetings and support the chair in preparing relevant materials
• Handle clerical, ordering, and
  scheduling tasks for the program

Curricular Support

• Update course information in the Course Catalog, CPI, and Workday
• Assist with course logistics
• Assist with majors’ records
• Communicate between the program and the registrar’s
  office regarding courses, majors, graduating seniors, and other academic matters
• Coordinate majors’ annual prizes and fellowships

Event Management

• Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers
• Coordinate venues, receptions, and publicity for all events

Budget Support, Financial Transactions, and Student
Employment

• Administer and track expenses for program and gift accounts; reconcile monthly expenses; and monitor balances in Workday
• Process purchase orders, invoices, and reimbursements
• Create budgets in collaboration with the program chair and director
  of academic finance
• Coordinate and maintain student employment

Communications and Office Management

• Maintain
  program website and electronic files
• Scheduling and stocking of supplies in program common space(s)
• Serve as the liaison
  between the program and students, faculty, and staff across campus, and the wider
  community

Qualifications:

Required

• High School Diploma or equivalent
• 1 to 3 years of related
  experience
• Strong written and verbal communication, interpersonal, time-management, organizational and customer-service
  skills
• Ability to take initiative, work independently, and work collaboratively
• Demonstrated high level of attention to
  detail
• Sensitivity to issues of confidentiality
• Familiarity with Google Workspace and/or Microsoft Office (or similar
  platforms)
• Experience working collaboratively with a diverse community
• Successful completion of required reference and
  background checks
• An acceptable criminal offender records information (CORI) check

Preferred

• Associate’s
  degree
• Three years or more of related experience at a higher education institution
• Experience working with Workday or other
  ERP software

Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested
documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by
clicking on the Jobs Hub icon from their Workday home screen.) Review of applications will begin immediately and will continue until the
position is filled. Amherst College is committed to an inclusive hiring process and will provide reasonable accommodations for candidates
throughout the application and interview process upon request.

It is unlawful in Massachusetts to require or administer a lie
detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties
and civil liability.

To apply, visit https://amherst.wd5.myworkdayjobs.com/en-US/Amherst_Jobs/job/Amherst-Campus/Academic-Department-Coordinat
or–Latinx—Latin-American-Studies–Asian-American—Pacific-Islander-Studies—-Biochemistry-Biophysics-_JR7070

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