Office Services Assistant

Position Number: HR2750

Department: RECREATIONAL SPORTS

Job Description

To provide secretarial services to the department including providing main office management (i.e. Greet visitors, manage telephones, scheduling appointments, answering inquiries pertaining to departmental programs.) Assist with student employee hiring process including E-1 processing, Banner verification and WTE processing. Assist in ordering and receiving supplies. Support reconciliation of cash receipts.

Given the nature of the positions in Student & Campus Life that provide support to student services and/or student-centered programs, the employee occupying this position may be required to work during a university closing. There may be occasions where the employee will be asked to work during university closings as directed by his or her supervisor. These instances may include working from a remote location (i.e. telework, etc).

Knowledge, skills and abilities

• Strong public relations, reception, and customer service skills.
• Effective oral and written communication skills.
• Demonstrated ability to multi-task and complete tasks efficiently in a high-traffic environment.
• Solid keyboarding skills and proficiency with standard PC software, specifically Microsoft Office Suite (Word, Excel).
• Accurate data entry in spreadsheet and scheduling and onboarding software

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Clerical experience working in a high traffic office environment.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

• Experience working in a higher education, student services, or recreation/social services environment.
• Prior experience with university-specific systems, including Banner, E-1 processing, and Web Time Entry (WTE).
• Some college education.

Conditions of Employment

Hourly (wage) employees are restricted to working 29 hours per week on average or 1500 hours in total in the May 1 – April 30 period. This position does not have health insurance, retirement or leave.

Annual Salary/Hourly Rate: Salary non-negotiable $ – 20/hr

Job Requisition Number: S03375

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

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