Program Assistant for Experiential Learning

Requisition Number: 73413

Location: Boulder, Colorado

City:
Boulder

State: Colorado

Employment Type: University Staff

Schedule: Full-Time

Posting Close Date: 23-Jul-2026

Date Posted:
13-Jul-2026

Job Summary

The College of Arts and Sciences at CU Boulder invites applications for the
Program Assistant for Experiential Learning position! This role manages complex administrative processes and systems within the Honors
Program, with primary responsibility for the Latin honors thesis process. The role is responsible for high-volume documentation, data
tracking, and records management; maintains program systems and workflows; and ensures compliance, accuracy, and consistency across
processes. The position also administers Honors subprograms, serves as a front-line resource for students and faculty, and supports
coordinated program operations and student experiential learning.

CU is an Equal Opportunity Employer and complies with all
applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all
individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans
and individuals with disabilities.

Who We Are

The College of Arts and Sciences at the University of
Colorado Boulder is the intellectual core of the university, conducting research, scholarship, creative work and education in more than 60
fields. Our research generates new knowledge, solving some of the world’s most critical problems.

The college leads nationally in
undergraduate and graduate education in the natural sciences, social sciences and arts and humanities, bringing world-class research and
scholarship to our students, both in and out of the classroom.

What Your Key Responsibilities Will Be

Honors Thesis Management

• Leads all aspects of thesis-related paperwork, documentation, and records, including processing
  student registrations and faculty defense results documentation
• Communicates with students regarding the thesis process,
  requirements, deadlines, paperwork, and status updates
• Tracks student GPA eligibility to participate in the thesis process and be
  awarded Latin honors, including obtaining unofficial transcripts
• Schedules rooms and coordinates logistics for students’ General
  Honors thesis defenses
• Communicates with Honors Council faculty and support staff across A&S regarding Council service, thesis
  procedures, due dates, events, student support, and documentation
• Maintains thesis systems (Excel spreadsheets, SharePoint,
  Qualtrics forms, InDesign materials, and tracking tools)
• Processes and tracks financial transactions related to student thesis
  projects, including stipends, travel, materials, and reimbursements, ensuring accuracy, documentation, and compliance with university
  policies and procedures
• Prepares materials for Honors Council meetings, including spreadsheets and documentation
• Maintains
  faculty eligibility lists and processes exception requests
• Ensures integrity, consistency, and compliance of thesis process policies
  and procedures
• Coordinates with Program Assistant for Operations and Inclusive Programming to order diploma covers, medals, and
  prepare printed materials for Convocation ceremonies
• Coordinates with CU Scholar Administrator to support Honors thesis
  publication
• Disseminates results of Latin honors awards to appropriate collaborators, including A&S departments and Registrar’s
  Office

Academic and Program Support

• Guides students to Honors Program offerings that best suit their individual needs and
  goals
• Provides administrative coordination for Honors subprograms, including the Honors Certificate, Honors Scholars, Honors
  Journal, and internship course, with responsibilities including student enrollment, data and progress tracking, handling workflows, and
  record maintenance
• Maintains experiential learning content across Canvas and the program website
• Coordinates with faculty to
  support student exam accommodations and other special requests
• Supports Program Assistant for Operations and Inclusive Programming
  with event setup, hosting, and teardown
• Provides support for prospective students and families, including discussing the program and
  answering questions over email, phone, and in person; scheduling meetings; and checking eligibility status
• Represents the Honors
  Program at events, including Admitted Students Day and Admitted Buff Days

Administrative Operations

• Represents the Honors
  Program in a professional, approachable, and engaging manner
• Serves as primary point of contact through shared inboxes, phone and
  voicemail, and front desk interactions
• Maintains office and classroom readiness, office organization, and supplies
• Develops
  and maintains prospective student informational materials and appropriate signage to inspire and inform customers

Support for
Student Success Initiatives

• Under the guidance of Student Success leadership, provide experiential learning project support as
  assigned

What You Should Know

• Honors Program staff adhere to the College of Arts & Sciences hybrid work
  policy, which requires a minimum of three days on campus per week; both the number of on-campus workdays and the specific days on campus may
  vary based on departmental needs.
• This can be subject to change based on the business needs of the dept./division and align with A&S
  College policy.
• Some evening and weekend hours will be required to assist with Honors Program and A&S Student Success
  programming.
• Employee may need to be on campus up to 5 days/week during the initial training period.

What We Can
Offer

The annual salary range for this full-time position is $50,000-$54,000.

Benefits
At
the University of Colorado Boulder, we are committed to
supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off;
tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder
offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be
Statements

Be creative. Be impactful. Be Boulder.

What We Require

• Bachelor’s degree, or
  equivalent combination of education and experience, may substitute.
• Familiarity with Microsoft Excel.

What You
Will Need

• Strong organizational and time management skills with the ability to handle multiple priorities and due dates in
  a fast-paced environment
• Demonstrated attention to detail and accuracy
• Ability to communicate effectively and provide
  high-quality customer service while building professional, welcoming relationships with students, faculty, and staff
• Ability to work
  both independently and collaboratively within a team environment

What We Would Like You to Have

• Experience in MS 365 Office Suite (Outlook, Word, Excel, Teams, OneNote, etc.)
• Proficiency in Microsoft Excel, including use
  of formulas, data validation, and management of complex tracking systems to ensure accuracy
• Experience using Qualtrics, Adobe
  InDesign, Zoom, Web Express (Drupal), SharePoint, Canvas, or similar platforms
• Familiarity with university administrative systems
  such as Campus Solutions
• Experience providing customer service or front-line support in a professional setting
• Experience
  supporting academic programs, student services, or higher education administrative processes
• Experience handling complex
  administrative workflows, records, or high-volume documentation with strong attention to detail
• Ability to handle
  sensitive/confidential academic information and processes with discretion, accuracy, and accountability
• Familiarity with
  interpreting and applying policies, procedures, or eligibility requirements in an academic or organizational setting
• Experience
  processing financial transactions, reimbursements, or documentation in accordance with established policies and procedures

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter
   that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the
   position.

We may request references at a later time.

Please apply by July 23, 2026 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any
materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or
graduation. You will not be penalized for redacting or removing this information.

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