Administrative Assistant III: CHP Dean’s Office (RRC)

San Marcos, TX

Texas State University

Administrative Assistant III: CHP Dean’s Office (RRC)
Posting Number: 2026664
Location: Round Rock
Department: College of Health Professions
Recruitment Type: Open Recruiting
Job Type: Full-Time
Monthly Salary: $3,646 – $4,467
Job Category: Non-Exempt

Required Qualifications:

• Two (2) or more years of experience working as an Administrative Assistant in a professional office environment.
• Experience providing administrative support in an academic setting.
• Experience coordinating event logistics (catering, invitations, etc).
• Excellent verbal and written communication skills, including professional customer service, telephone etiquette, and the ability to prepare clear and grammatically correct correspondence.
• Proficiency in Microsoft Office 365 products, including Outlook, Excel, MS Forms, and Teams.
• Advanced attention to detail.
• Demonstrates discretion and confidentiality in handling sensitive issues and information.
• Demonstrated problem-solving, organizational, and time-management skills with the ability to prioritize multiple responsibilities and adapt to changing priorities.
• Demonstrated ability to work collaboratively as a member of a team, build positive working relationships with diverse stakeholders, and contribute to a supportive and professional work environment.

Preferred Qualifications:

• One (1) or more years of experience providing administrative support in a higher education or other academic office setting.
• Ability to work independently with minimal supervision and take initiative.
• Basic understanding of Adobe Sign and/or Adobe Acrobat products, Teams/Zoom for meetings, file sharing, and collaboration, ERP systems (e.g., Workday or SAP), etc.
• Experience using P-cards, submitting purchase requisitions/POs, travel reimbursements, and work orders.
• Knowledge of Texas State University policies and procedures.

Job Description:

This position is responsible for providing administrative and general clerical support to the Deans Office, Associate Deans, chairs/directors and administrative staff in the College of Health Professions (CHP).

This position is housed on the Round Rock campus (RRC).

Job Duties:

• Customer Service: Serve as a receptionist by answering phones and providing customer service to students, staff, faculty, and guests, handling incoming inquiries by researching and providing accurate answers. Represent the Deans Office as a professional environment.
• Event Coordination: Plan and execute logistics of events of various sizes for the Deans Office.
• Prepare and process Affiliation Agreements (AA) with outside facilities and agencies for student clinical placements. Maintain the database.
• Provide administrative support to the Dean, CHP Associate Deans as needed (i.e processing travel reimbursements, events, etc).
• Serve as CHP Time Administrator to monitor and approve time entries for the Dean, their direct reports, and student employees as needed.
• Work closely with the Sr. Administrative Assistant to complete Deans Office tasks on the Round Rock Campus (RRC).
• Serve as the college liaison to coordinate and collaborate with other support offices across two campuses, such as Academic Affairs, VP RRC, Advising Center, Student Success, Purchasing, Treasurers Office, HR, IT, Facilities Operations, etc., to facilitate administrative processes.
• Hire and supervise student workers.
• General office duties: submit key/card access, work orders, purchase orders, and invoices, run errands, troubleshoot, scan/copy materials, prepare/distribute mail, restock the coffee station, and order office supplies to ensure efficient office operations.
• Other duties as assigned.

Additional Information to Applicants:

This position is housed on the Round Rock campus (RRC).

You must attach:

• resume
• cover letter

Job Open Date: 07/13/2026
Job Close Date: 07/22/2026
Open Until Filled: No
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM

Posting Notices:

Legal and Required Notices:

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Quicklink: https://jobs.hr.txstate.edu/postings/57687

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/57687 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university’s picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?
Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
Generous paid time off: vacation, holidays, sick days and many more!
Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
An inclusive Bobcat community: join our many social networks offered on and off-campus
Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, youll be a part of one of the most beautiful, diverse, and growing universities in the nation.

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