Executive Assistant

Weekly Work
Hours
40

Compensation Range
Staff Range N06

Salary Minimum
$66,900.00
Annually

FLSA
United States of America (Exempt)

Position Type
Staff

Position
Summary

Responsible for managing administrative staff in collaborative support teams, including schedule coordination,
performance evaluation, and professional development plans, while also supporting assigned administrator(s). Position requires a highly
self-motivated, professional individual capable of supervising staff and prioritizing workloads in a fast-paced work environment with a
focus on continuous improvement and customer service.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Ability to apply
  significant administrative knowledge to supervise staff thoroughly in the scope and complexity of all program and organizational
  operations.
• Demonstrates significant knowledge of the strategic goals, priorities, practices, policies, laws, rules, and regulations
  that influence the mission of the organization.
• Must have strong organizational, project management and problem-solving skills with
  impeccable multi-tasking abilities.
• Must be flexible to meet changing priorities and deadlines.
• Must be ethical and use
  integrity in decision-making process when gathering and analyzing information to make recommendations or facilitate a course of
  action.
• Must be able to uphold a strict level of diplomacy and discretion/confidentiality when dealing with sensitive information
  and data.
• Must have strong interpersonal skills and the ability to build professional relationships with stakeholders and
  constituents, internal/external to the organization using high level of tact, discretion, and diplomacy.
• Must be able to maintain
  professionalism and a positive service attitude in all situations.
• Must be able to provide support and assistance to administrative
  staff to ensure effective use of time and productivity.
• Ability to generate reports, create presentations, access data, keep complex
  records, and reports using Microsoft Office Suite.
• Must be proficient in writing and handling business correspondence, producing
  well thought-out professional presentations, free of grammatical and spelling errors.
• Must have excellent customer service
  skills.

KEY RESPONSIBILITIES

• Provides administrative and technical support to administrator(s) to optimize
  productivity.
• Responsible for supervising assigned personnel, including performance evaluation and professional development
  plan.
• Full comprehension of organization’s operation and procedures.
• Coordinate administrator’s communication, including
  calls, emails, and interfacing with constituents and stakeholders; calendar management and travel itineraries.
• Serve as liaison of
  supervised personnel and manager.
• Works independently and within a team on special projects.
• Acts as project lead, which may
  include planning and coordinating presentations, disseminating information, coordinating timelines, etc.
• Establish and maintain an
  efficient records system for departmental and confidential materials.
• Represents organization at meetings and on councils, internal
  and external to the Dallas College community network, with poise and tact.
• May monitor budget in collaboration with
  administrator.
• Collaborates with management team and other individuals within the district to ensure compliance with departmental
  processes/procedures within area of responsibility.
• Participates in professional development activities to stay current on trends
  and technology associated with job function.
• High level of reliability, diligence, professionalism, and discretion.
• Uses
  critical thinking and problem-solving skills to judge situations and take appropriate action.
• Manages office supplies
  inventory.
• Communicates effectively, verbally and written, with all stakeholders and constituents within the Dallas College
  community network.
• Completes required Dallas College Professional Development training hours per academic year.
• May support
  other members within the organization.
• Performs other duties as assigned.

PHYSICAL REQUIREMENTS

Normal
physical job functions performed within a standard office environment. Reasonable accommodation may be made for individuals with physical
challenges to perform the essential duties and responsibilities. Occasionally may be required to lift and carry materials weighing up to 30
pounds.

MINIMUM QUALIFICATIONS

• Bachelor’s degree or higher plus three (3) years of highly responsible administrative
  work-related experience, or
• Associate Degree plus five (5) years of highly responsible administrative work-related
  experience, or
• High School Diploma plus twelve (12) years highly responsible administrative work-related
  experience
• Official transcripts are required.
• Must have a current and valid Texas driver’s license if traveling to off-site
  locations.
• Bilingual or multilingual preferred.

*** Will be subject to a criminal background check. Some positions may be
subject to a fingerprint check. ***

The intent of this job description is to provide a representative summary of the major duties
and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and
responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented
in this description. Position requires regular and predictable attendance.

About Us

Since 1965, Dallas
College, formerly Dallas County Community College District, has served more than three (3) million students. Comprising seven campuses
located around the Dallas/Fort Worth area, we are one of the largest community college systems in the state of Texas. We strive to be a
leader in the community college space, placing students at the center of everything we do.

Dallas College is committed to cultivating
an environment of opportunity and belonging for all students and employees. We recognize that the Dallas College workforce, and the diverse
talent that stems from it, is directly linked to our success. We are part of an equal opportunity system that provides education and
employment opportunities without discrimination on the basis of any protected attribute, including race, color, religion, national origin,
sex, disability, age, sexual orientation, gender identity or gender expression, veteran status, pregnancy or any other basis protected under
applicable law. In accordance with applicable law, Dallas College will make reasonable accommodations for applicants and employees’
religious practices and beliefs, as well as any mental health or physical disability needs.

Applications
Deadline
July 29, 2026

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