Executive Assistant

Department:
Office of the Provost Salary:
Commensurate with experience and education

Description:

The Executive Assistant to the Senior Vice President for Academic Affairs and Provost is
responsible for providing complex professional and administrative support to the executive by managing office staff and acting as a liaison
with reporting departments, institutions, or other contacts. Work includes coordinating communications, activities, and high-level
operations. Participates in the planning and implementation of initiatives for a large division.

Duties:

• Serves as the primary administrative liaison for the Vice President or Sr. Vice President, coordinating communications and collaborating
  with internal and external stakeholders.
• May prepare notices or agendas for meetings and hearings for the Senior Vice President.
  Coordinates calendars, meetings, and other activities with internal and external professionals and community relationships on behalf of the
  Vice President or Sr. Vice President.
• Performs data analysis, prepares spreadsheets, runs PeopleSoft financial reports, and reviews
  management methods in order to improve workflow, simplify procedures, and implement cost reduction.
• Secures the orderly processing
  of documents, orders, and other forms according to standard approved procedures while maintaining confidential records and executive
  files.
• Oversees administrative office staff, delegates assignments, and supervises all work, assuring the highest quality
  standards.
• Participates in the coordination of a wide variety of special projects and/or assignments and performs
  other related
  duties as assigned.

Required Qualifications:

1. Associate’s degree
2. Minimum seven years of
   executive-level administrative support experience.

Preferred Qualifications:

1. Bachelor’s degree

Knowledge, Skills and Abilities:

• Knowledge of office-related business practices and procedures, university
  policies, and organizational structure.
• Ability to exercise discretion, confidentiality, and judgment when dealing with sensitive
  issues.
• Knowledge of Microsoft Suite (Word, Excel, etc.) as well as virtual platforms such as Teams.
• Ability to handle
  high-level administrative issues.
• Proficient interpersonal and communication skills in interacting with a broad range of internal
  and external constituents.
• Ability to exercise discretion and independent judgment and act upon decisions within the scope of
  delegated authority.
• Ability to build collaborative relationships and provide exceptional customer service.
• Analytical
  skills to ascertain problems, identify solutions, and handle interruptions.

All positions at the University of Houston System are
security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal
Opportunity Institutions. Everyone is encouraged to apply.

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