Administrative Assistant 4 – Office of Marketing & Events

Administrative Assistant 4 – Office of Marketing & Events

Nevada State University appreciates your interest
in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your
application:

• The required documents are listed below on the posting. Your application may not be considered if you do not attach the
  required documents.
• Draft applications are saved automatically and can be accessed through your candidate home account. Completed
  applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be
  accepted.
• Please note, recruitment will close without notice when a hiring decision has been made.

If you need assistance
or have questions regarding the application process, please contact the Human Resources department at (702) 992-2320 or apply@nevadastate.edu.

Job Description

Nevada State University invites applications for the position of
Administrative Assistant 4. The Administrative Assistant 4 will work with the Office of Marketing & Events in the Division of Advancement to
further the mission of Nevada State University and enhance the institution’s brand and events. This position will manage and coordinate
workflow for project and printing requests, marketing collateral, promotional items, and office products. The Administrative Assistant 4
will also perform a variety of administrative support duties such as scheduling meetings and coordinating travel for the Vice President, and
coordinating meetings for the foundation board and the Office of Marketing & Events.

About the institution:

Nevada
State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and
learning and committed to the advancement of a diverse and largely underserved student population. Designated a Hispanic Serving (HSI) and
Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are
valued above all else.

Nevada State University continues to grow as an institution of higher education. In Fall 2025, the enrollment
surpassed 8,400, with 8,287 undergraduate students and 117 graduate students. A majority of our students are first generation, racial/ethnic
minorities, parents, and/or returning students, of which 48% are Hispanic, 10% are Asian/Pacific Islander, 10% are Black/African American,
and 22% are White.

We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and
serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our
students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish.
In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to
meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.

We seek applicants who
are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a
lasting impact in developing our institution and our community.

We encourage you to highlight your background in fostering an
inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Core
Responsibilities:

• Manage and coordinate workflow by planning, communicating, and implementing processes and procedures for
  project requests and ordering marketing collateral, promotional items, and office products, including requesting vendor quotes, processing
  orders, and coordinating art/proof approval.
• Perform a variety of administrative support duties such as scheduling meetings and
  coordinating travel for the Vice President, coordinating meetings for the Office of Marketing & Events as well as the University foundation
  board.
• Prepare, track, and monitor transaction in the Workday System, such as procurement card reconciliations, purchase
  requisitions, and invoice payments.
• Participate in planning, organizing, and developing promotional and informational activities,
  such as portal/info screen announcements.
• Maintain calendars, reserve rooms, and coordinate agendas, reports and other materials for
  weekly team meetings and other meetings.

Required Qualifications:

• Graduation from high school or equivalent education
  and four years of progressively responsible relevant work experience which included experience in one or more of the following areas:
  providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager;
  coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from
  internal and external sources; OR one year of experience as an Administrative Assistant 3 in Nevada State service; OR an equivalent
  combination of education and experience as described above.
• Eligibility to work in the United States without sponsorship (Nevada
  State does not sponsor employment-related visas).

Please note: Applicants must meet the posted minimum qualifications at the
time of application in order to be considered for the position.

Preferred Qualifications:

• Prior experience working in
  marketing, event planning, or higher education.
• Highly proficient computer literacy particularly in MS Office products (Word,
  Excel), Workday and internet search tools.
• Applicant must have the ability to multi-task and work in a dynamic and fast-paced
  environment.
• Excellent interpersonal and communication skills are essential for successful job performance.
• Strong writing
  skills.
• Proven ability to communicate (oral and written) using a high level of customer service to a broad and varied
  audience.
• High-level ability to problem-solve with keen organizational skills; ability to manage sensitive or confidential
  information.
• High level of attention to detail to produce high-quality work with few errors.

Salary &
Benefits

Budgeted salary for this position is $50,153.76. Nevada State University offers excellent benefits, including a generous
vacation & sick benefits, 12 paid holidays, educational benefits, a choice between three health insurance plans that can be supplemented
with flexible spending accounts or health savings accounts, and an excellent pension retirement plan through the Public Employees’
Retirement System of Nevada. The plan requires employees to withhold 19.25% of the budgeted salary toward retirement with an equal employer
match of 19.25%. No relocation assistance is provided for this position.

The typical work schedule is Monday through Friday from 8:00
am to 5:00 pm.

This Posting is Open Until Filled

The posting will remain open until filled, with the first review of
applications to begin on Wednesday, July 29, 2026. Qualified individuals are encouraged to apply by July 28 for full
consideration.

Special Instructions for Internal NSHE Applicants

Nevada State University employees or employees within
the Nevada System of Higher Education (NSHE, UNLV, UNR, NSU, CSN, TMCC, WNC, GBC, or DRI) MUST use the “Browse Jobs” process within Workday
to find and apply for jobs at Nevada State and other NSHE Institutions. Once you log into Workday, type “Browse Jobs” in the search box
which will navigate to the internal job posting site.

If you complete an application outside of the internal application process,
your application will be returned and you will have to reapply as an internal applicant which may delay your application.

Travel
Reimbursement

Out of Area/State Candidates will not be offered travel reimbursement.

Exempt

No

Full-Time Equivalent
100.0%

Required Attachment(s)

Please note, once you submit your
application the only attachment(s) viewable to you will be the attachment(s) to the resume/CV section of the application. Any additional
required attachment(s) to the cover letter, references, additional documents sections of the application, will not be viewable to you after
you submit your application. All uploaded attachment(s) will be on the application for the committee to review. To request updates to
attachments, prior to the committee review of applications, please contact the candidate helpdesk at apply@nevadastate.edu.

Please upload the following documents:

• Detailed resume listing relevant
  qualifications and experience;
• Cover Letter indicating why you are a good fit for the position and Nevada State
  University;
• Names and contact information of three references (you will be notified before references are
  contacted);
• Veteran Interview Consideration – (optional) – To receive interview consideration for veterans and veterans with a
  service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the
  Resume/CV section. (Examples of acceptable documents include DD-214, disability letter from Veteran’s Administration,
  etc.).

Applications that do not include the required uploaded documents may not be considered.

Posting Close
Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference
to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial
review of application materials.

References will be contacted at the appropriate phase of the recruitment process.

This
position may require a criminal background check to be conducted on the candidate(s) selected for hire.

As part of the hiring
process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related
tasks.

Nevada State University does not currently sponsor Visas, all applicants must be eligible to work in the United States without
sponsorship.

Nevada State University

To apply, visit https://nshe.wd1.myworkdayjobs.com/en-US/NSU-external/job/NSU—Main-Campus/Administrative-Assistant-4—
Office-of-Marketing—Events_R0152721?workerSubType=dddb2e55fbdf011e7533c019c034ee08&workerSubType=dddb2e55fbdf014cc806bd19c034ed08&workerSu
bType=50c3b1d33725019868fc68642701619e&workerSubType=dddb2e55fbdf0125f832c319c034ef08

jeid-bb763435241e9a41b8c9e8cad98b59bf

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