HR Recruiting Specialist

Division: Human Resources

Department: Human Resources

Number of hours per
week: 37.5

Months per year: Fiscal (12 months)

Campus: Main Campus

Position Number: 096360

Advertised Salary: $43,888 – $53,188

Pay Basis:
Monthly

Job Description

Tennessee State University Office of Human Resources
invites applicants for the role of HR Recruiting Specialist.
The HR Recruiting Specialist supports the University’s
talent acquisition efforts by managing the tactical and operational aspects of the recruitment and hiring process. This role reports
directly to the Talent Acquisition and Onboarding Manager and focuses on sourcing, screening, coordination, and compliance activities
required to fill open positions efficiently while ensuring a positive candidate experience.

The HR Recruiting Specialist partners
closely with the Talent Acquisition and Onboarding Manager, hiring departments, and other Human Resources staff to administer the
University’s employment system, coordinate interviews, and maintain accurate employment and recruiting records in compliance with federal,
state, and institutional requirements.

Essential Job Functions
* Manage ATS
Operations, oversee, and administer the university’s applicant tracking system.
* Execute job requisitions, postings, hiring
proposals, and other internal user requests quickly and accurately.
* Monitor applicant and posting workflows, track applicant
data flows, and resolve system bottlenecks proactively.
* Train internal and external users on system procedures and provide
technical troubleshooting.
* Maintain system accessibility and deliver technical assistance to ensure constant ATS availability
for all users.
* Update brand communications, author and edit system-wide communications to maintain accurate, current university
branding.
* Support the recruitment process by sourcing, screening, and coordinating candidates for open staff and faculty employment
positions.
* Assist in identifying qualified candidates using job boards, professional networks, and university recruitment
platforms, especially for hard-to-fill positions.
* Conduct preliminary applicant screenings and assist with applicant evaluations
as requested.
* Coordinate interview schedules and logistics between candidates and hiring departments as requested.
*
Manage candidate communications to ensure a professional and positive recruitment experience.
* Prepare offer letters and
employment agreements for selected candidates in coordination with the Talent Acquisition and Onboarding Manager.
* Maintain
accurate recruitment and employment records.
* Assist with the collection, preparation, and analysis of recruiting data, metrics,
and hiring reports, to support HR leadership with workforce planning as requested.
* Assist with the creation and maintenance of
the job description library.
* Support the development of competency profiles and interview questions.
* Aid in the
support of recruitment marketing initiatives, including job postings and outreach activities.
* Assist with onboarding documentation and
pre-employment processes as assigned or as needed, including:
o Conducting employment background checks in accordance with university
policies and applicable laws
o Completing employment eligibility verification (Form I-9) and ensuring compliance with federal
regulations.
* Assist with the coordination of New Hire Orientation
* Ensure recruitment and hiring processes comply
with Equal Employment Opportunity (EEO), Affirmative Action, ADA, and applicable state and federal employment laws.
* Provide support to
the Talent Acquisition Manager and Human Resources team on recruitment initiatives and special projects.
* Participate in HR
events, career fairs, and recruitment outreach activities as needed. – – Perform additional job-related duties and responsibilities as
assigned or as appropriate.

The HR Recruiting Specialist plays an essential role on the university’s recruiting and
hiring team, which requires a commitment to working passionately with our university partners to attract and hire qualified employees who
contribute to the institution’s academic mission and operational excellence. The position requires strong attention to detail,
professionalism, and adherence to employment laws and university policies.

This position operates in a professional office
environment within the Human Resources department and requires regular interaction with university faculty, staff, administrators, and job
candidates.

Physical Requirements:
Ability to sit for extended periods while working on a
computer.

Ability to use standard office equipment.

Occasional lifting of materials up to 15
pounds.

Minimum Qualifications

• Bachelor’s degree.
• Minimum of two (2) years of professional
  experience in employee recruitment and talent acquisition, which includes at least one year of experience coordinating recruitment processes
  and supporting hiring operations.
• Demonstrated effective communication and organizational skills.

Preferred:

• Experience with applicant tracking systems.
• Bachelor’s degree in human
  resources or a related field.
• Experience working in higher education or public sector human resources.
• Experience
  coordinating interviews and managing recruitment workflows.
• Knowledge of federal and state employment laws and hiring compliance
  requirements.

Special Instructions to Applicants

Employment is contingent upon successfully
completing a criminal background check as mandated by Tennessee State University.

Official transcripts for positions
which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon
hire.

An unofficial transcript may be attached in the “Transcript” section.

You will be required to
provide names and contact information for three references during your application to the posting. If you are the recommended candidate for
the position, our online hiring system will automatically generate solicitation for these letters using contact information you
provided.

Benefits

Tennessee State University offers eligible employees a competitive benefits package
that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and
more.

Quick Link: https://jobs.tnstate.edu/postings/10920

Tagged as: Employment