Executive Director of Facilities Planning & Operations

Company Description:

Located in the heart of Central New York, Utica University is a comprehensive, independent, private institution founded in 1946 as Utica College. We offer many of the advantages of a large university, such as undergraduate and graduate degree options, excellent academic programs, and outstanding faculty, but with an intimacy and a high degree of personal attention more closely associated with smaller private institutions.

We empower learners to achieve their career and life goals through personally enriching experiences and outstanding educational pathways.

At Utica University, we are committed to creating a working and learning environment where all people feel supported.

Following our institutional values, we work to support diverse perspectives, backgrounds, and experiences in an equitable, respectful, and inclusive environment, while promoting freedom of expression and encouraging civil discourse.

Job Description:

Position Summary:

Responsible for all aspects of facilities management, including day-to-day maintenance, rehabilitation, and capital projects; planning, budgeting, and cost-containment; staffing; and regulatory requirements. Ensures compliance with local, state, and federal regulatory requirements as well as University policies relating to physical plant. Serves as the liaison between members of the University community, contracted professionals, and service vendors.

Responsibilities:

• Establishes priorities and coordinates deployment of resources to meet the University’s day-to-day operational needs and to schedule repair and renovation projects.
• Manages renovation and new construction projects and assists members of the University community in planning and budgeting for said projects.
• Works closely with senior administrators to develop and manage the capital budget and long-term master plan for campus buildings and infrastructure.
• Maintains effective communications with administration, faculty, staff, students, vendors, engineers, architects, and consultants, as it relates to the physical plant.
• Serves on University committees for short and long-term planning needs and for ADA compliance.
• Monitors and ensures adherence to preventative maintenance schedules.
• Ensures compliance with environmental, health, and safety regulations by leading, supervising, and assessing the Director of Environmental Health and Conservation’s performance.
• Develops energy and cost-savings plans and programs.
• Works closely with the Financial Affairs team to ensure compliance with University Finance and Procurement Policies and Procedures. Reviews and approves departmental purchases. Prepares the annual capital and operating budgets, and monitors and reconciles all departmental accounts monthly.
• Takes an active role in the development of the University’s strategic and operational plans as required by leadership. Develops, implements, and assesses operational goals that support institutional success.
• Responsible for working with the supervisor and other team members to achieve successful results on all established individual and departmental goals and key performance indicators.
• May perform other duties as assigned.

Requirements:

Education and Experience:

• Bachelor’s degree required. Master’s preferred in the field of professional engineering or a related field.
• Minimum five years of hands-on training in building construction trades and facilities management.
• Minimum five years’ experience in budgeting, strategic planning, and project management.
• Proven record of successful supervisory experience required.
• A strong working knowledge of HVAC and electrical system operations, governmental health, safety, and environmental requirements, and applicable building codes.

Skills/Abilities:

• Must have excellent communication skills.
• Must be able to respond to emergency calls, evaluate, and make corrective decisions.
• Must have a working knowledge of Microsoft products such as Word and Excel, and Gantt charts or other project management tools.
• Position requires being “on-call” and working occasional nights and weekends as required.

Supervisory Responsibility:

• Supervises the Director of Environmental Health and Conservation.
• Manages the custodial, maintenance, and grounds contract, working closely with key contracted staff members.

Driving Responsibility:

• Requires a valid NYS driver’s license.

Travel:

• Must be willing and able to travel for the position.

Additional Information:

Starting salary at $105,000. Salary will depend on experience and years of service for the selected candidate.

Visa sponsorship is not available for this position

EEO Statement

Utica University is committed to equal opportunity, and creating a welcoming work environment for all employees. All qualified applicants will receive consideration for employment without regard to veteran status, disability, citizenship status, domestic violence victim status, or protected status under applicable local, state, or federal law.

Commitment to Supporting and Hiring Veterans

Utica University is a comprehensive, independent, private institution founded in 1946 to offer options for higher education study to veterans returning from the Second World War. More than seventy years since veterans returned from WWII, this tradition of serving veterans is still held in high regard here at Utica University, and we are proud to welcome veterans as students and as valued members of our faculty and professional staff.

Application Instructions:

To be considered for this position, you must upload and include the following information:

• A resume and cover letter at time of application.
• Three (3) references are required to be listed on the application. These should be professional references, two of which must be current or former supervisors. Finalist will be contacted prior to reference checking.
• Offers are contingent on the completion of a post-offer background check, and official transcripts are required upon hire.

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