Accounting Assistant

Primary Role(s)

The Accounting Assistant will provide direct support to the Business Office of Kaskaskia College and the Kaskaskia
College Foundation. Routine support shall be provided in areas such as data-entry for accounts payable processing, performing month-end
procedures, providing assistance for grant compliance and reporting, and providing assistance as needed with purchasing functions. This
position will be a key point of contact for internal and external assistance and inquiries, and will play a vital role in delivering
helpful, accurate, and welcoming service.

Organization Relationship

The Accounting Assistant reports to the Controller. The
Controller reports to the Vice President of Administrative Services, who reports to the President of the College.

Qualifications of
the Position Required

• Associate degree in Accounting or related field and two years related experience, or relevant
  combination of education and experience
• Minimum of (2) years’ experience working in accounts payable, bookkeeping, purchasing, or
  an office setting
• Solid computer skills, with demonstrated ability in Microsoft Office Suite
• Proven effective
  communication skills, with the ability to effectively communicate verbally and written to explain financial matters and build positive
  relationships
• Professional attitude and the ability to work effectively as a team member and interact effectively with students,
  faculty and staff
• Strong attention to detail and ability to recognize inconsistencies and resolve variances
• High ethical
  standards, strong critical thinking, research, analytical, and problem-solving skill
• Strong organizational and time management
  skills to meet multiple competing deadlines
• Preferred Community college experience

Essential Functions

The
essential functions of the Accounting Assistant include, but are not limited to:

• Accounts payable entry and processing
• Grant and contracts compliance and reporting
• Purchasing requisitions and other procurement duties
• Prepares and
  enters journal entries for month-end procedures
• Analyzes revenue and expenditure trends, recommends appropriate budget levels, and
  assists with expenditure control
• Reconciles general ledger, bank, and/or credit card accounts including researching and resolving
  discrepancies and reconciling account activity
• Participate in ongoing educational opportunities to learn about trends and
  developments in accounting and higher education
• Assist with preparation of reports for internal departments, auditors, and
  regulatory or funding agencies
• Perform data-entry for invoices, purchase orders, and payment requests for accounts payable
• Provide clerical support to the Controller and Assistant Controller as needed
• Support month-end, calendar-end, fiscal
  year-end closing procedures as needed
• Perform all other duties as assigned

Supervisory Controls

The
Accounting Assistant is not responsible for the direct supervision of College employees but may provide supervision of any student workers
assigned to the department.

• Ellucian Colleague ERP system or similar product experience
• Guidelines

The
federal government and the Illinois Community College Board provide many guidelines for this position, and the employee is expected to
follow all local, state, and federal laws, along with all College policies and procedures. Employees are expected to adhere to and promote
the mission, vision, and values of Kaskaskia College.

Personal Relationships

The position has daily contact with College
employees, students, community members, vendors, governmental agencies, and the general public. The Accounting Assistant is expected to
maintain positive working relationships while providing courteous, professional, and timely customer service.

Physical Demands and
Work Environment

This position requires the ability to sit, stand, walk, bend, reach, and lift as necessary to perform assigned
duties. The employee must have the ability to transport up to 20 pounds and be able to operate a computer and other standard business office
equipment. Occasional travel to education centers, professional development sites, and other off-campus locations may be required.