Secretary V – 007116

Position Number: 007116

Minimum Qualifications

High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.

Job Description Summary

The University of South Alabama’s Office of International Admissions is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

• Serves as the personal assistant to the Director of the department of broad scope and complexity.
• Plans, initiates, and carries to completion secretarial, clerical, and administrative activities.
• Makes arrangements for conferences including space, time, and place.
• Informs participants of topics to be discussed and researches and provides them with necessary background information.
• Serves as recording secretary at council and committee meetings or conferences taking official minutes then prepares minutes of meetings in final form for distribution.
• Researches and develops materials for use in the supervisor’s speaking engagements.
• Receives incoming mail and composes responses to inquiries not requiring the supervisor’s personal attention.
• Drafts and signs letters of acknowledgment, commendation, and notification for the supervisor.
• Researches and prepares highly technical, confidential, or complex reports for the supervisor’s review and information.
• Supervises and trains secretarial and clerical employees in carrying out assignments in the supervisor’s office.
• Keeps supervisor’s calendar and arranges various appointments while also maintaining the supervisor’s itinerary and makes travel and hotel reservations in accordance with university policy.
• Transcribes dictations or from dictating equipment.
• Maintains alphabetical, numerical, and chronological files.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

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