Administrative Assistant, Cancer Center (Full-Time)

Posting Number: req26636

Department: Cancer Center Division

Location: Tucson Campus

Address: Tucson, AZ USA

Position Highlights

The University of Arizona Cancer Center (UACC) seeks an Administrative Assistant to provide comprehensive administrative support to the Assistant Director of Administration. This position is responsible for document preparation, scheduling meetings and events, arranging and reconciling travel, updating the website, keeping records, managing supply inventory, and entering data. This position requires a high degree of professionalism, discretion, initiative, organization, accuracy, attention to detail, judgment, and the ability to set priorities and handle multiple projects with limited supervision.

Visa sponsorship is not available for this positions.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Provides high-level executive support to the Assistant and Associate Director of Administration, including support of executive-level leadership meetings.

• Takes and transcribes minutes of meetings.
• Maintains recordkeeping for grant reporting.
• Schedules and coordinates appointments and meetings.
• Provides support to the Administration office and unit leaders including the Assistant Directors of Administration, Communications and Finance.
• Serves as the point of contact for concerns and queries related to the administrative unit.
• Provides assistance and customer service as needed.
• Manages the AD Administration calendar and travel, including reconciliation.

Manage office operations and logistics.

• Purchases supplies and reconciles P-card transactions.
• Orders computer equipment, submits IT tickets, and manages A/V requests.
• Manages the office calendar, time off requests, and serve as a time approver as needed.
• Schedules trainings and assist with preparing training materials and developing PowerPoint presentations.

Maintain and organize office records and systems.

• Perform administrative tasks by researching systems, operations, and procedures.
• Participate in the development of standard operating procedures (SOPs).
• Maintain and update spreadsheets and databases.
• Assist with the management of the cancer center listserv.
• Upload data into various UACC systems.
• Assists with financial processes, including entering financial payment requests in UAccess Financials
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.

Assist with special projects as needed.

• Manage data for special projects, team meetings, and shared resource meetings.
• Schedule meetings, reserve meeting rooms, and establish virtual meeting connections.
• Prepare and facilitate cancer center events, retreats and symposia.

Knowledge, Skills, and Abilities:

• Advanced knowledge of Microsoft Office Suite.
• Knowledge of administrative principles and practices.
• Skill in planning, analyzing and coordinating activities and establishing priorities.
• Ability to work independently and maintain confidentiality.
• Ability to problem solve and make decisions.
• Ability to handle stressful situations.
• Ability to work efficiently in a fast-pace work environment.
• Ability to effectively communicate.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or equivalent, or equivalent learning attained through experience required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Bachelors degree.
• Experience in a higher education environment.
• Experience with UAccess.
• Experience with presentation software such as PowerPoint and project management software.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes – Full Benefits

Rate of Pay: $20.33-$25.41

Compensation Type: hourly rate

Grade

5

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level

OC3

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Teri Bankhead | tbankhead@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

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