Legal Administrative Assistant – General Counsel

Legal Administrative Assistant – General Counsel

Department:
General Counsel
*
Administrative
Support

Position Title:
Legal Administrative Assistant – General Counsel

Job Family Group:
Professional
Staff

Job Description Summary:
The Legal Administrative Assistant supports the attorneys and staff of the Office of the KU
General Counsel, primarily at its University of Kansas Medical Center campus. This in-person position performs clerical, basic legal
assistant, and administrative duties. Duties include welcoming visitors to the office, maintaining electronic files, assisting in the
management of certain corporate documents for the University’s affiliates, routing and tracking a variety of legal requests and documents,
intake and management of contracts for review and signature, and scheduling and calendaring of meetings. The Legal Administrative Assistant
may also assist in gathering and assembling University records for administrative legal proceedings or other production.

Job
Description:

Job Responsibilities

Administrative and Non-Litigation Support âEUR” 60%

• Greet and
  assist visitors; set up conference room for meetings; answer, screen and route telephone calls and emails; handle incoming and outgoing mail
  and faxes; manage necessary office supplies.
• Log and track contracts and agreements from intake to full execution, communicate with
  internal departments and external parties, route for signature, maintain electronic files and contracts in repository
  database.
• Assist with drafting and filing of organizational and formation documents for University’s corporate
  affiliates.
• Monitor departmental mailboxes and direct incoming requests for legal services, subpoenas, records requests, and legal
  filings for timely response.
• Support attorneys and other office staff with projects requiring clerical assistance.
• Assist
  with office or University events, providing notary services on request.

Litigation Support âEUR” 25%

• Assist the Director of
  Litigation and assigned attorneys with various stages of investigations and claims activities as requested.
• Assist with gathering
  and organizing records from internal departments for use in internal proceedings and outside litigation.
• Assemble and format
  exhibits for internal hearing.
• Assist with proofing, formatting, finalizing and submitting court and administrative
  filings.
• Assist with gathering, preparing and producing records in response to subpoenas and records requests.
• Set and track
  litigation holds.
• Prepare chronologies and timelines.

Outside Counsel legal invoices âEUR” 10%

• Track and process
  outside counsel invoices for legal services to the University and maintain existing database for tracking global expenditures.

This
job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of
the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job
responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or
without notice.

Required Qualifications

Education: High School diploma or GED equivalent.

Work
Experience: Five (5) years of relevant experience.

Preferred Qualifications

Work Experience:

• Three (3) years of experience in a law firm, corporate legal department, or government agency.
• Familiarity with legal
  terminology, court procedures, document formats, and electronic court filing systems.

Skills

• Microsoft Office
  Suite (Word, Excel and Outlook)
• Adobe applications
• Legal
  documents
• Communication
• Confidentiality
• Ethical conduct
• Calendar
  management
• Recordkeeping
• Organization
• Legal proofreading
• Customer service
• Collaboration and team
  work
• Workday
• SharePoint
• NextRequest and/or NetDocuments
• Work ethic
• Detail
  oriented
• Accuracy
• Time management
• Initiative

Required
Documents

• Resume/CV
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for
health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates
in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans
are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is
available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available
after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457
or 403b) are available. https://ww
w.kumc.edu/human-resources/benefits.html

Employee Type:
Regular

Time Type:
Full time

Rate
Type:
Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation
program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but
not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the
University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range,
taking into account the combination of factors listed above.

Pay Range:

Minimum

Midpoint

Maximum

Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Legal-Administrative-Assist
ant—General-Counsel_JR010242 or go to https://careers.kumc.edu/ and
search for position number JR010242.

Applications must be submitted directly through the KU Medical Center website to be considered
for this position. Any applications submitted via email or this website will NOT be reviewed or considered.

About KU Medical
Center:
The University of Kansas Medical Center’s mission is to educate exceptional health care professionals through a full range
of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health
Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and
state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the
health of Kansans. Learn more at www.kumc.edu.

Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance
benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions
and other resources to improve health and well-being. For more information, please visit https://ww
w.kumc.edu/human-resources/benefits.html

Equal Employment Opportunity Statement

The University of Kansas
Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry,
age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.e
du/IOA/nondiscrimination“>http://policy.ku.e
du/IOA/nondiscrimination

je-816729521d4649d8932f95b67d353f07

Tagged as: Employment