Academic HR Specialist

Salary

The annual salary for this position ranges from $52,200 to $65,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

Required:

1. Resume
2. Cover letter

Purpose of Position

The Academic HR Specialist is the subject matter expert on the academic HR life cycle and serves as a trusted resource for assigned schools, colleges, and units on routine, complex, and confidential academic HR processes. The position manages academic HR records and provides high-level guidance on academic HR processes, including instructor assignments, dossier review, faculty postings, recruitment, appointments, reappointments, and faculty
reviews.

Essential Functions

• Oversees the accurate and timely processing of faculty HR actions for assigned colleges.
• Serves as the primary point of contact to assigned colleges, providing guidance on academic HR life cycle processes including faculty postings, faculty recruitment, instructor assignments, faculty appointments and reappointments, faculty reviews, and dossier submission.
• Serves as the primary source for maintaining faculty HR records and managing official faculty counts.
• Partners with Academic HR leadership to identify patterns, trends, recommendations, and concerns using metrics and data analysis.
• Responsible for training administrators on academic HR life cycle processes, including creating training materials and maintaining procedural manuals.
• Provides consultation, policy translation, and guidance to faculty, chairs, deans, and staff on sensitive or complex academic HR matters.
• Identifies process inconsistencies, bottlenecks, and non-compliance risks; recommends improvements to documentation, training materials, workflows, and adoption practices across units.
• Performs other duties as assigned.

Required Qualifications

Bachelor’s degree and (2) years of relevant experience in human resources, academic administration, faculty affairs, or a related administrative function; or an equivalent combination of education and experience.

Preferred Qualifications

Experience with academic HR processes, faculty recruitment, appointments, reappointments, instructor assignments, dossier review, faculty reviews, academic policy interpretation, HR records management, data analysis, training development, and process improvement in a higher education environment.

Knowledge, Skills & Abilities

• Knowledge of the academic HR life cycle; human resources principles, practices, and processes; applicable federal and state laws, statutes, regulations, policies, and directives; customer service delivery; and academic HR policy.
• Skill in verbal and written communication, report preparation, project management, continuous improvement, problem solving, decision making, teamwork, interpersonal relations, data analysis, and software applications.
• Ability to serve as an ambassador for assigned schools/colleges and the Academic HR Office; work effectively with all levels of management and employees; manage multiple tasks in a complex environment; exercise initiative and sound judgment; maintain confidentiality; develop and implement training; facilitate groups; translate policy clearly; and anticipate, analyze, and resolve problems.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm

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Working Conditions

• May work around standard office conditions.

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

https://www.uta.edu/hr/employee-benefits

PreEmployment Background Check

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.

This is an exciting time to join UTA and contribute to its bold vision for the future.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

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