Department Assistant (80%, 1-Year Appointment)

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Wisconsin, log in to Workday to apply through the internal application process.

Position
Title: Department Assistant (80%, 1-Year Appointment)

Job Category: University
Staff

Employment Type: Regular

Job Profile: Department
Assistant

Job Duties:

The University of Wisconsin-Green Bay seeks an energetic and detail-oriented
administrative professional to serve as the core organizational support for the Resch School of Engineering (College of Science, Engineering
and Technology) and the Marketing and Management Departments (Cofrin School of Business). Guided by our commitment to Provision
Access to higher education across Northeast Wisconsin and Build Community on campus, this role creates a supportive, connected,
and efficient environment where students, faculty, and visitors can thrive together.

As a primary point of contact, you will manage
front-line office operations, coordinate academic events and accreditation activities, and execute essential financial and budget workflows.
We are looking for a proactive communicator ready to Advance Fearlessly, take ownership of operational logistics, and Empower
Success across multiple academic units. At UW-Green Bay, we Express Gratitude for our dedicated team members and the distinct
perspectives they bring-because when we support one another, Together, We Rise.

Key Job
Responsibilities:

Customer Service and Office Management

• Serves as a first point of contact for
  individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes
  more complex inquiries to the appropriate entities in CSET and CSB
• Assist new employees/student employees with office supplies and
  office machines
• Manages office operations including mail, copy machines, and other office equipment
• Sends, receives, copies,
  and distributes communications to the appropriate entities according to established policies and procedures under general
  supervision
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records
  related to work operations according to established policies and procedures
• Annual computer equipment inventory reporting to
  IT
• Confidential shredding coordination, loading, and delivery to designated area

Academic Program
Support

• Schedules and secures resources for meetings, conferences, and work unit operations
• Schedules conference
  room
• Manages office operations including mail, copy machines, and other office equipment
• Coordinate meetings, advisory
  boards, committees and accreditation activities
• Plan and execute events including logistics, catering, and
  materials
• Finalize meeting minutes and track action items

Financial & Budget Administration

• Processes Copy,
  supply orders
• Manage purchase orders, invoices and expense reports
• Track budgets, run reports and monitor
  funding

Department:

Resch School of Engineering and Cofrin School of
Business

Compensation:

Hourly pay range of $20.00 – $22.00.

This position will earn an
additional $0.80 per hour for all weekend hours worked, as well as for all hours worked between 6 p.m. and 6 a.m.

This position is
not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Required
Qualifications:

• High School Diploma at time of application
• Computer proficiency with the ability to use
  specialized software packages, database, spreadsheet and word processing, specifically Microsoft Office, along with the ability to acquire
  proficiency with other programs or platforms

Preferred Qualifications:

• Bachelor’s
  Degree
• Experience in a higher education environment with working knowledge of university budgeting and finances as well as
  Universities of Wisconsin rules and regulations.
• Understanding of budget management
• Experience with web content management
  systems
• Experience with financial software

Conditions of Appointment:

Position is a
part-time (80%) University Staff Project appointment. The work hours for this position will be 7:45 a.m. – 4:30 p.m., Monday through Friday
on the Green Bay campus.

A criminal conviction investigation will be conducted on the finalist(s). In addition, if the final selected
candidate has prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee
misconduct will be completed. A six-month probationary period is required for this position. In compliance with the Wisconsin Fair
Employment Act, the University does not discriminate on the basis of arrest or conviction record.

The University of Wisconsin-Green
Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the
United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this,
please contact Human Resources.

How to Apply:

Click the Apply button and follow the prompts on the
screen.

Please be sure to complete all required fields, and include all required documents before submitting your application. Once
submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the
following documents:

• Cover letter specifically addressing qualifications for the essential job
  functions
• Resume

Application Deadline

To ensure consideration, please submit application materials by
Sunday, August 16, 2026.

Contact Information:

If you have any questions, need
accommodations, or submitted your application with missing materials, call or email:

Human Resources

Phone: (920)
465-2390

Email: jobs@uwgb.edu

The
Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse
campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and
promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition, the successful
candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the
willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the
quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability,
encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource.

Benefit Details

The Universities of Wisconsin provides an excellent benefits package to meet the diverse needs of its employees.
For benefits eligible positions, this includes several health insurance options, with annual deductibles as low as $250/individual and
$500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible
Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin
immediately, and employees are fully vested after 5 years of service. The Universities of Wisconsin also provides supplemental retirement
savings programs including a 403(b) and Deferred Compensation.

In addition, eligible employees receive several types of paid leave
benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between
96-130 hours of sick leave annually and paid parental leave. Eligible employees earn 13-27 days of vacation each year, depending on years of
service and employment type.

For more details, please review the benefit quick guide linked below.

• UW System
  Employee Benefits Brochure
• Total Compensation Estimator

Employee Misconduct

All
final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one
being from a manager or supervisor, during the interview process. All final candidates must be asked, prior to hire, whether they have been
found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were
accused of employee misconduct, sexual violence or sexual harassment. When obtaining employment reference checks, these same misconduct,
sexual violence or sexual harassment questions must also be asked.

Confidentiality Statement

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing,
except that the identity of the successful candidate will be released. See Wis. Stat. sec.
19.36(7).

Annual Security Report

For more information regarding the University of
Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security
Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about
reported crimes, as well as information about crime prevention and campus security policies and procedures.

UW is an Equal
Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other
bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a
variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

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