Administrative Assistant I- African American Studies- CLAS

Wayne State University is searching for an experienced
Administrative Assistant I- African American Studies- CLAS at its Detroit campus location.

Wayne State is a premier,
public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich,
high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional
educational opportunities which prepare students for success in a global society.

Essential functions (job
duties):

Provide assistance to professional, administrative and management personnel in a staff capacity coordinating
personnel, financial and administrative activities for a department, School, College, Division or Center/Institute of the University in
order to support established operational goals, objectives and services. Work activities require the application of specialized skills which
can be acquired through a combination of job related training and on-the-job experience.

Provide assistance to professional,
administrative and management personnel in the planning, development and administration of unit operating budget. Reconcile various detailed
general, restricted, designated and auxiliary accounts; monitor status of revenues and expenditures. Prepare related statistical reports,
analyses and summaries on budget activities.

Coordinate the collection, preparation and processing of non-academic and academic
personnel and payroll actions; establish and monitor related recordkeeping system; interpret and apply internal operating procedures,
University policies and contractual agreements accordingly. May possess signatory authority on selected forms and
documents.

Supervise non-exempt full-time clerical/technical, part-time temporary student, college work study and technician support
staff. Interview and recommend employment, discipline and evaluation of full-time and temporary support staff; conduct orientation and
training programs. Plan and assign work activities; train in appropriate office methods and procedures and monitor workflow and staffing
levels.

Coordinate use of facilities, services and equipment which includes space leasing, subcontracting arrangements as well as
initiating requests for services such as building or equipment maintenance, and printing/duplicating services, etc. Interface with
appropriate University personnel to obtain information and resolve problems.

Serve as an information source to faculty, staff,
students and the general public; answer questions, provide information and resolve routine problems regarding operations and services. May
represent unit/or supervisor to other University areas and outside professional groups and organizations in order to obtain and exchange
information.

Participate in and coordinate the preparation and completion of special projects and studies and collect and gather
statistical data for reporting purposes. Prepare reports which include conclusions and recommendations for solution to administrative
problems.

Perform related work as assigned.

Unique duties:

This entry level professional
classification is responsible for job functions that require specialized non theoretical skills coupled with a procedural understanding of
standard program activities. Work activities are impacted by changing priorities and differing situations which demand that the incumbent
choose an appropriate procedure. This may include the search for new applications or procedures. Supervision, guidance and assistance is
provided to support staff on administrative policies, procedures and functions. This classification does not provide clerical/secretarial
support to professional, administrative or management personnel (i.e. wordprocessing, making travel arrangements, scheduling meetings,
maintaining files, etc.) Work assignments require independence of action as well as the ability to prioritize multiple varied tasks. This
position generally reports to and receives work direction from a professional, administrative or management level
position.

Qualifications:

Graduation from an accredited college or university or an equivalent combination of
education and/or experience preferred.

Some knowledge of and experience with University academic and/or non-academic personnel
processing procedures and practices.

Some knowledge of accounting principles and bookkeeping procedures and
applications.

Ability to communicate effectively with others.

Ability to work under pressure and meet established
deadlines.

Some supervisory experience preferred.

Typically, incumbents have held lower-level clerical and/or secretarial
support positions.

School/College/Division:

H12 – College of Liberal Arts & Science

Primary
department: H0342 – African American Studies

Employment type:

• Regular Employee
• Job type:
  Full Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type:
  Annual Salary
• Salary minimum: $48,228
• Salary hire maximum: $57,868

Working
conditions:

This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be
filled by a qualified bargaining unit member, should one apply.

Job openings:

• Number of openings:
  1

Background check requirements:

University policy requires certain persons who are offered employment to
undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will
inform you if a background check is required.

Tagged as: Employment