Program Assistant, TRIO Student Support Services

Job Type: Part-Time Non-Academic Affairs

Job Number:
26-00406

Organization: VP, Student Affairs’ Office (406152)

Salary:
17.50

Position Summary

The TRIO Program Assistant is responsible for providing clerical,
administrative, and project support to the TRIO department. They maintain a current knowledge of appropriate TRIO policies, processes, and
procedures to assure efficiency and integrity of the office. They maintain student files as well as records of student and program services.
The Program Assistant also manages Blumen data entry, oversees front desk operations, tracks data, submits requisitions, tracks
expenditures, schedules appointments, orders supplies and equipment, processes the mail, answers the phone, compiles information for
reports, and provides information about TRIO student programs and events.

Primary Duties
Performed

• Enter data into Blumen, create and maintain student files. Compile information for reports and maintain
  accurate record of student contacts and program services, A21s and other documents necessary for grant compliance.
• Facilitate TRIO
  orientations. Answer questions about TRIO eligibility and help students navigate the application, orientation and intake
  process.
• Review and track all expenditures related to the department’s budget, submit and track requisitions and purchases, assist
  with budget reconciliation.
• Provide department support through product ordering. Manage office supply orders in Banner and track
  delivery of orders. Manage storage and inventory of all items.
• Manage the development and updating of all office manuals, handbooks,
  forms, and flyers.
• Prepare bi-weekly Classified, part-time and Student Workers timesheets for manager’s approval.
• Books
  rooms, transportation, lodging, and orders meals for TRIO events.
• Serve as first contact with students, district, and community
  partners, maintains office coverage, schedules appointments, and manages office email account.
• Develops and facilitates trainings
  for student workers and TRIO staff.
• Works with manager, and lab supervisor to oversee workflow of student workers.
• Assists
  in the coordination, and completion of special projects as requested.
• Attend staff and division meetings and
  training.
• Perform all duties and maintain all standards in accordance with college policies, procedures, and TRIO grant
  regulations.
• Perform other duties as assigned.

Qualifications/Experience

• High
  School Diploma required.
• At least three (3) years of work experience including experience working with programs similar to
  TRIO.
• Must be flexible in work hours to include some evening and weekends.
• Associate’s Degree
  preferred.

Working Conditions

• Flexible hours
• Shared, interactive learning
  environment.
• Some travel to partner schools is required.

Physical Requirements:

• Some physical lifting,
  bending, pulling, standing on stepstools, walking throughout the campus will be required.

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