Office Services Associate II

Wayne State University is searching for an experienced Office Services
Associate II at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the
heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to
excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for
success in a global society.

Essential functions (job duties):

Job Purpose
Perform a
variety of routine clerical and general office duties in an assigned academic or administrative unit in a School, College, Division or
Center/Institute of the University.

Essential Functions
(Essential functions are the primary duties/major job responsibilities
that an employee must be able to perform, with or without reasonable accommodation. The essential functions are listed in order of
importance.)

Compile, calculate and provide reports, statements or information regarding the personnel or activities of an assigned
unit, e.g., summary of travel expenses, status reports of program applicants and academic examination score reports.

Provide typing
duties of a standard and non-standard nature in support of an assigned unit of the University. Compose straight forward correspondence, type
grants and manuscripts as well as routine University forms.

Perform receptionist duties to ensure messages and correspondence are
relayed in a timely and accurate manner. Receive, direct and screen calls; take messages.

Perform basic bookkeeping duties requiring
the use of the Financial Accounting System (FAS), internal billing systems or the General Billing System (GBS). Prepare and process
billings; track requisitions and expenditures; receive and post payments.
Perform scheduling duties as required by assigned unit.
Schedule meetings and appointments, make travel arrangements and reserve classrooms and media equipment to assist with the punctual and
efficient operation of events, seminars, and courses.

Maintain, modify, and update the record of an assigned unit. Retrieve and
compile information and purge files in order to provide current and accurate data.
Monitor and keep inventory of office supplies and
forms and place orders as needed to maintain appropriate supply levels.

Prepare and process time reports and payroll actions. Review
and correct timesheets and exception reports to assist with the accurate and timely payment of University personnel.

Provide
functional supervision to clerical support personnel. Assign and review work. Train in appropriate methods and procedures.

Perform
related work as assigned.

ADDITIONAL COMMENTS
This level of Office Services Clerk involves routine work which is
moderately complex in nature, and which allows the position incumbent to choose the most appropriate procedure to follow in order to
complete an assignment. Supervision is available to assist on work not clearly covered by standard procedures and functional supervision is
typically provided to clerical support personnel. Although this classification is at the same level of a Secretary II, not enough of the
traditional secretarial duties are expected of position incumbents to warrant a classification in the secretarial hierarchy. This
classification is located in a School, College, Division or Center/Institute of the University and the specific work performed may vary
considerably among those assigned to this classification. This classification reports to and receives work direction from a professional or
management level position.

Unique duties:

Qualifications:

MINIMUM
QUALIFICATIONS
Education High school graduate with some progressive clerical or secretarial experience or an equivalent
combination of education and/or experience.

Experience

• Experience providing functional supervision or work
  leadership desired.

Knowledge, Skills, and Abilities

• Good organizational skills.
• Ability to
  communicate effectively with others.
• Ability to perform basic bookkeeping duties.
• Ability to type with speed and accuracy,
  including medical, legal, or bilingual terminology.
• May be required to use transcription skills.
• Typically, incumbents have
  held lower-level clerical and/or secretarial positions.

Working Conditions

• Normal office
  environment.

Preferred qualifications:

School/College/Division:

H25 – Computing &
Info Technology

Primary department:

H4241 – Facilities Operations Zone 1

Employment
type:

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary
• Hourly rate:
• Salary
  minimum:
• Salary hire maximum: $35,683

Working conditions:

Job openings:

• Number of openings: 1
• Reposted position: No
• Reposted reason: None (New Requisition)
• Prior posting/requisition
  number:

Background check requirements:

University policy requires certain persons who are offered
employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the
university will inform you if a background check is required.

Tagged as: Employment