Part Time Administrative Assistant I

Job Title: Part Time Administrative Assistant I

Department: Provost
Office

Job Description:

The part-time (18.75 hours per week) administrative assistant supports the Lynne &
Henry Turley Memphis Center. This role provides advanced secretarial and administrative support in an academic and community-engagement
environment. The assistant reports to Dean for Community Engagement & Executive Director of The Lynne and Henry Turley Memphis Center.

Job Requirements:

• High school diploma or GED required; bachelor’s degree preferred.
• One year of administrative
  or clerical experience required preferably in higher education OR bachelor’s degree required in lieu of experience.
• This position
  requires a valid driver’s license, a good driving record, and insurability by the College’s insurance carrier.
• Proficiency with MS
  Office required.
• Excellent written and verbal communication skills required.
• Demonstrated ability to multi-task and to work
  effectively and efficiently with faculty, staff, students, and off campus professionals required Demonstrated ability to organize numerous
  projects, work with attention to detail, consistently meet deadlines, and exercise professional judgment required.
• Demonstrated
  ability to work with sensitive and confidential information required.

Job Responsibilities include but may not be limited
to:

• Assist with center program budgets and processes student payroll, travel and expense reports, check requests, and
  invoices and purchases for the center and affiliated programs in Workday.
• Assist with student fellowship management in Give
  Pulse.
• Assist in planning for and execution of meetings and events. Make office runs, orders, and purchases as
  necessary.
• Establish and maintain paper and electronic filing and record keeping system; Monitor and maintain inventory of office
  supplies through Workday punchout system.
• Handle routine office tasks such as greeting visitors, answering inquiries, and
  photocopying; Handle incoming and outgoing communications (phone, email, written correspondence) including prioritizing correspondence,
  drafting responses, and managing center mail activity.
• Maintain staff and center calendars; schedule appointments and meetings in
  Microsoft Outlook.
• Maintain website of TMC and affiliated programs, including online public events calendar under the supervision of
  TMC Director.
• Operate and maintain a variety of office equipment including desktop and laptop computers, copiers, cameras, and
  video/recording equipment. Utilize appropriate software on the personal computer.
• Serve as a member of Turley Memphis Center team to
  support and advance College priorities.
• Coordinate student employees, including hiring, scheduling, and budget workload under the
  supervision of the TMC Associate Director.
• Type and/or transcribe assigned materials including but not limited to correspondence and
  memoranda. Process queries for mass mailings.
• Assist with events on some nights and weekends.
• Other duties as
  assigned.

A complete application includes a cover letter and a resume.

Rhodes offers an excellent benefits package and a great working environment. We are an equal-opportunity
employer committed to diversity in the workforce.

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PI286296067

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