Part Time – Academic Affairs – Administrative Support Assistant

Job Number: REQ_0000081129

Approval of remote and hybrid work is not guaranteed regardless of work location.
For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND
POSITION REQUIREMENTS

Penn State Mont Alto is seeking a part-time administrative support assistant for the Office of Academic
Affairs.

In this role, you will handle inquiries from students, faculty, staff, University Park personnel, and others, communicate
information, directions, policies, decisions, and requests, to students, faculty, and others, and ensure timely follow-up. In addition, you
will act as the liaison with various academic and administrative offices, deans, department and division heads and University College
associate deans and staff. Responsibilities include maintaining calendars, composing correspondence, coordinating special events,
conferences, and completing other administrative functions as required. Some of the duties are to be completed in collaboration with another
part-time assistant in the office.

Job Duties

• Serve as contact person for Academic Affairs. Assist in handling
  inquiries from students, faculty and staff.
• Maintain DAA’s (Director of Academic Affairs) calendar and prepare
  correspondence.
• Assist with expense reports and purchasing which includes processing requests, placing orders and tracking
  orders.
• Oversee online SEEQ (Student Educational Experience Questionnaire) process for campus. Serve as SEEQ representative for the
  campus.
• Collect FARs (Faculty Activity Reports) and prepare materials for faculty evaluations. Coordinate and maintain ongoing peer
  evaluation records and student evaluations of faculty processes.
• Assist with compensation calculations and Workday processing for
  faculty before sending to Finance for review.
• Assist in the planning and coordination of campus events, meetings and gatherings
  which include scheduling, reservations, catering, etc.
• Assist with preparation of special projects, reports, surveys, and
  directories.
• Assist with the Promotion process by working with faculty and DAA to assemble confidential and complex dossiers for
  review.
• Other duties as assigned.

Proficiency with Microsoft Office Suite is required and familiarity with SAP Concur
and Workday are preferred.

The opening is scheduled to work up to 20 hours per week. During the onboarding and training period, this
position is expected to work on campus Monday through Friday. Upon completion, this role may be eligible for a limited hybrid work
arrangement.

This role is anticipated to continue through June 30, 2027, in alignment with the campus’s planned transition and
closure timeline.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of
background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery
Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined
Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus
security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The
ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all
qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or
protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact
814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness,
as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in
society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core
strength and an essential element of the university’s teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State
Labor Law Poster

Penn State Policies

Copyright Information

Hotlines

Tagged as: Employment