Executive Assistant – Provost Office #001042

Posting Number: S0707

Overall Position Competency
Advanced

Position
Number: 001042

NC Salary Grade Equivalency
NC13 (For employment/re-employment priority purposes
only)

Recruitment Range: $60,000-$70,000

Position Summary

The Executive Assistant
provides high-level administrative support to the Provost and Executive Vice Chancellor for Academic Affairs in a variety of assignments.
She/he will work independently, and must be exceedingly well organized, flexible and possess the ability to work in a fast-paced environment
with a high level of professionalism.

Responsibilities of this position include:

• Manage daily administration
  and oversight of the Provost’s office, including confidential and time-sensitive information.
• Prioritize daily schedule and other
  issues for the Provost and Executive Vice Chancellor for Academic Affairs. This includes calendar management, preparation of materials for
  meetings, and providing status updates regarding ongoing issues or questions.
• Intercept problems or queries when appropriate,
  investigate and develop informed judgments, and then see matters through to resolution or arrange for the appropriate referral.
• Coordinate the development and management of Academic Affairs initiatives, events, special programs and projects.
• Project
  manage key processes on behalf of the University, including budget, personnel and more, always in compliance with University, System, State
  and Federal policies.
• Ensures proper materials and documents are prepared for key stakeholders: the Board of Trustees, UNC System.
  Takes initiative to ensure key deadlines are met.

This position must work in a collegial manner with executive leadership, faculty,
staff, students, and outside constituents to ensure smooth and cohesive operations within Academic Affairs and other areas of campus
according to the goals and mission of the University.

Responsibilities include highly confidential and complex assignments requiring
exposure to sensitive information. Considerable discretion, judgment, diplomacy, and consistent application of institutional practices and
procedures are imperative for success in this role.

Division
Academic
Affairs

Department
Office of the Provost

Full-Time / Part-
Time
Full-Time

Months per Year: 12 Months

Time Limited
Position
No

If time-limited, length of assignment
Not Applicable

Minimum
Qualifications Notice

Some state job postings say you can qualify by an “equivalent combination of education and
experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience,
OR a combination of both.

Minimum Education/Experience/Skills

High school diploma or equivalency and three
years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business
administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s
degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees
must be received from appropriately accredited institutions.

Knowledge, Skills, and Abilities

• Ability and
  experience supporting a senior level leader, preferably in a higher education setting.
• Excellent calendar management skills,
  including the coordination of complex executive meetings.
• Ability to manage multiple projects.
• Knowledge of and comfort
  with various computer software such as MS Office Suite, web-based systems, calendar management, and website maintenance.
• Ability to
  exercise independent judgment, sensitivity, and confidentiality in performing administrative support functions.

Work
Schedule and Hours

Typical work schedule is Monday-Friday from 8:00 a.m. to 5:00 p.m. Additional hours may be needed on
evenings and weekends to meet the needs of the Provost and the University.

Competency Profile
http://oshr.nc.gov/state-employee-resources/classification-compensation/comp-profiles

Special
Instructions to Applicants

Applicants must apply online in order to be considered. Please include a cover letter, and
resume.

PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW
PROCESS.

Applicants must upload a DD-214 if claiming Veteran’s Preference.

If no applicants apply, who meet the required
Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other
applicants.

All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as
defined by the North Carolina Office of State Human Resources (OSHR).OSHR).

Must be eligible to work in the United States without
sponsorship.

Closing Date: 08/25/2026

Background/E-Verify

UNC Asheville uses E-Verify
to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities,
please visit www.dhs.gov/E-Verify. Proper documentation of identity and
employability are required at the time of employment.

Credential Verification

All new employees are required
to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide
official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is
being used to satisfy credential/qualification requirements.

University Safety

The UNC Asheville Annual
Safety Report is available online at UNCA Safety
Report. For more information please contact the Assistant Vice Chancelor for Institutional Integrity & Access/Clery Act
Compliance Officer at (828) 232-5658 or email oiia@unca.edu . The report, required of all universities
participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal
activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace
violence and fire safety.

Tagged as: Employment