Administrative Assistant III, CASA

Summary
The Administrative Assistant III serves as the administrative operations coordinator for the Center for Academic
Success and Advising (CASA), overseeing the operational systems and administrative processes that support the department’s daily
functioning. The position coordinates student employment administration, facilities and technology operations, departmental logistics, space
utilization, resource management, and high-volume customer service while serving as a central liaison with multiple university departments.
This position exercises considerable independent judgment in coordinating operational priorities to ensure efficient and uninterrupted
departmental operations. The attitude, courtesy and helpfulness of this position should support Barry University in its mission to foster
individual and communal transformation where learning leads to knowledge and truth, reflection leads to informed action, and a commitment to
social justice leads to collaborative service.

This position is in-person

Essential
Functions

Administrative Operations

• Coordinates day-to-day administrative operations to ensure efficient
  functioning of the department.
• Serves as primary point of contact for incoming visitors, students, faculty, staff, and university
  administrators, providing outstanding customer service and directing inquiries appropriately.
• Manages high-volume office traffic and
  ensures efficient front office operations.
• Processes departmental mail, packages, deliveries, and outgoing
  correspondence.
• Provides cross-coverage for the Administrative Assistant III during scheduled breaks and absences to ensure
  uninterrupted office operations.

Student Employment Coordination

• Coordinates all administrative processes related to
  student employees, including Federal Work Study and other student assistant positions.
• Coordinates recruitment, hiring, onboarding,
  employment documentation, scheduling, payroll processes, and offboarding of student employees.
• Serves as departmental resource
  regarding student employment procedures and university policies.
• Maintains employment records and monitors compliance with
  institutional requirements.

Technology Liaison

• Serves as departmental liaison with Information
  Technology.
• Coordinates technology requests including equipment purchases, computer deployments, software installations, account
  access, telephone services, printer support, and troubleshooting requests.
• Maintains inventory of departmental technology
  resources.
• Assists with technology setup for new employees and workspaces.

Space and Resource
Management

• Coordinates departmental room reservations and space utilization.
• Collaborates with Conference and Events to
  reserve meeting rooms and event spaces.
• Assists with scheduling and logistics for departmental meetings, trainings, workshops, and
  special events.
• Monitors shared spaces to ensure readiness for daily operations and programs.

Event and Program
Support

• Supports the Operations Manager with planning and logistical coordination for departmental events, workshops,
  orientations, trainings, and supplemental programming.
• Assists with event preparation including room setup, materials, technology
  coordination, catering requests, and post-event logistics.
• Coordinates operational details to ensure successful program
  implementation

Facilities Coordination

• Serves as CASA’s liaison with Facilities Management.
• Coordinates
  maintenance requests, work orders, furniture needs, repairs, office moves, signage, and building-related issues.
• Assists in
  maintaining safe, functional, and welcoming office spaces.

Collaboration and Communication

• Collaborates with internal
  and external stakeholders including Human Resources, Information Technology, Facilities Management, Conference and Events, Financial Aid,
  Payroll, Purchasing, and other university departments.
• Maintains effective communication across departmental teams to support
  operational efficiency.

• Performs other duties as
  assigned.

Qualifications/Requirements

The successful candidate:

• An Associate’s degree or
  Bachelor’s degree is preferred.
• 3-5 years of administrative experience.
• Must have the ability to anticipate and identify
  problems and evaluate potential solutions; take or recommend appropriate actions and determine which problems to handle independently and
  which to refer; follow up on problems and help bring about resolution; and choose wisely from available courses of action, recognizing the
  impact of decisions on results.
• Establish priorities and work to complete tasks within specified timeframes, while balancing the
  responsibilities of day-to-day operations.
• Possess a working knowledge of Microsoft Word, Excel, PowerPoint, Publisher, Outlook, and
  SharePoint and be willing to continuously enhance skills with these technologies, and others, as work-related assignments require; ability
  to select appropriate technology with which to complete tasks and projects
• Excellent organizational skills to: facilitate the
  storage and retrieval of data; use tools and technologies to expedite completion of, and perfect, the required end-products; maintain and
  update Learning Center scheduling systems; and maintain and update Learning Center records and databases in a timely
  manner.
• Excellent oral communication skills; ability to communicate effectively with current and prospective students, parents,
  staff, faculty, and administrators within and across the University on a daily basis; pleasant and welcoming tone and speaks clearly in
  person and over the telephone; communicates clearly via email; written communications are free of grammatical, mechanical, syntactical, and
  spelling errors.
• Possesses a general understanding of Learning Center programming and University learning and academic support
  services; is able to effectively communicate this information to others (e.g., students, prospective students and their families, university
  personnel) and to refer students to appropriate personnel as needed, to facilitate student success.

Benefits: Barry University
offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition
assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and
development.

Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

Tagged as: Employment