Administrative Assistant (Temporary Pool)

Primary Purpose:
Under general supervision, provides
administrative support to fulfill the objectives of a large department, unit, or school and serves as the primary point of contact for the
assigned unit.
For positions supporting academic units, additional responsibilities may be assigned that are specific to serving and
supporting faculty and students.

Essential Functions:

• Provide administrative support to managers and department
  staff.
• Prepare, edit, proofread, and distribute correspondence, reports, presentations, and other documents.
• Manage
  calendars, schedule meetings, coordinate appointments, and arrange conference rooms or virtual meetings.
• Screen and direct telephone
  calls, emails, and visitors appropriately.
• Organize and maintain electronic and paper filing systems, records, and departmental
  documents.
• Coordinate travel arrangements and prepare travel-related documentation and expense reports.
• Assist with meeting
  planning, including preparing agendas, materials, minutes, and follow-up actions.
• Process invoices, purchase requisitions, expense
  reports, and other routine administrative transactions.
• Monitor office supply inventory and coordinate purchasing
  activities.
• Compile, track, and maintain data, records, and reports using spreadsheets and databases.
• Support department
  projects by coordinating timelines, gathering information, and following up on action items.
• Maintain confidentiality of sensitive
  information and records.
• Interpret and apply established policies, procedures, and administrative guidelines.
• Provide
  customer service and respond to inquiries from employees, customers, vendors, and other stakeholders.
• Perform other related duties
  as assigned.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our
valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways
socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and
staff.

Minimum Qualifications:

• High school diploma.
• One (1) year of experience working in an office
  environment.

Preferred Qualifications:

• Associate degree or related coursework preferred.
• Knowledge of
  general office practices, procedures, and administrative support functions.
• Proficiency with Microsoft Office Suite, including Word,
  Excel, Outlook, PowerPoint, and Teams.
• Strong written and verbal communication skills.
• Excellent organizational, time
  management, and prioritization skills.
• Ability to maintain accuracy and attention to detail while managing multiple
  assignments.
• Strong customer service and interpersonal skills.
• Ability to exercise discretion and maintain
  confidentiality.
• Ability to work independently and as part of a team.
• Basic understanding of office budgeting, purchasing,
  and recordkeeping processes.
• Experience and sensitivity in working with people of diverse backgrounds and
  cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to
  engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements:

The
physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.
Work Environment/Work Week/Travel:Requires extended periods of sitting and repetitive hand/wrist motion while using a computer
keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping, and reaching. Occasional lifting up to 25
pounds.
Work is performed during standard hours; Additional hours may be required to meet business needs or deadlines.

Hiring
Range: $20 – $32 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s
qualifications, internal equity, as well as market and organizational considerations when extending an offer.

Background Check
Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a
background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California
Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing
proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven
years.

To apply, visit https://pacific.peopleadmin.com/postings/32620

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