Tutoring and Concurrent Enrollment Specialist

Pay Range: Targeted pay range of $38,700 – $50,300 annually, depending on experience.

Benefits Eligible:
Yes

Work Schedule: Monday – Friday, 8:00 a.m. to 5:00 p.m. (may include some
weekends)

Travel: Required

Position Introduction:

The Tutoring and Dual Enrollment
Specialist will support the project team in planning, organizing, communicating, and monitoring evidence-based services with project
partners to ensure that they are aligned with specified project outcomes. The incumbent will collaborate with the Tutoring and Dual
Enrollment Coordinator to assist in project management, participant management, and development of high-quality resources supporting their
team’s services. This professional will collect and monitor student participation in dual enrollment and tutoring
services.

Essential Job Duties & Functions:

Communications

The incumbent will manage
and facilitate effective communications within and outside the organization by ensuring that information flows efficiently and accurately
while fostering collaboration. Key responsibilities include:

• Internal Communication: Engage in established internal
  communication strategies to stay informed about organizational updates, policies, and relevant news. The professional will actively use the
  organization’s various channels, such as email, Microsoft Teams, and team meetings, to keep staff informed.
• External
  Communication: Manage external communications, including interactions with students, families, educators, school leaders, and
  partners (i.e., tutoring service providers, higher education institutions). Create and maintain positive working relationships and ensure
  all external messages align with the organization’s mission and values.
• Content Creation: Assist in the development
  and distribution of content, including written materials, graphics, presentations, and multimedia, to convey key messages and information.
  Ensure content is clear, consistent, and engaging.
• Stakeholder Engagement: Build and nurture relationships with key
  stakeholders, including students, families, educators, school leaders, and partners (i.e., tutoring service providers, higher education
  institutions). Keep them informed and engaged in the sponsored project’s activities and initiatives.
• Communication Strategy
  Development: Collaborate with the management team to develop and execute comprehensive communication strategies that support the
  sponsored project’s objectives and goals.

Evaluation and Reporting

The incumbent will assist with
measuring and assessing the team’s implementation of services, ensuring that project objectives are met and providing valuable insights to
guide decision-making and improvement. Key responsibilities include:

• Data Collection: Collect, compile, and
  organize data from field services and participant feedback.
• Reporting Systems: Utilize the sponsored project’s
  reporting systems to document and communicate evaluation findings to stakeholders.
• Continuous Improvement:
  Collaborate with relevant teams to develop project services based on identified needs. Monitor progress in implementing
  improvements and adjust strategies as needed.
• Documentation: Maintain comprehensive documentation of services,
  partner interactions, and evaluation processes and methodologies.
• Performance Metrics: Implement key performance
  indicators (KPIs) aligned to the team’s sponsored research goals.

Project Management

The incumbent will
support the planning and implementation of the team’s projects and initiatives. Key responsibilities include:

• Task
  Execution: Engage in executing assigned project tasks, ensuring they are completed in accordance with the project plan and within
  the specified time.
• Communication and Reporting: Engage in established communication channels to inform
  stakeholders about the progress of assigned tasks. Fully participate in regular updates, reports, and status
  meetings.
• Stakeholder Engagement: Foster positive relationships with project stakeholders, including students,
  families, educators, school leaders, and partners (i.e., tutoring service providers, higher education institutions). Address their needs and
  concerns while keeping them informed about project developments.
• Resource Allocation: Assist with the allocation
  and management of resources, including budget and materials, to support project execution.

Community Learning
Facilitation

The incumbent will assist in the design, organization, and delivery of community learning opportunities for
sponsored program participants. Key responsibilities include:

• Facilitation and Instruction: Assist in the delivery
  of engaging community learning sessions, workshops, and seminars that fully address the instructional learning goals. Utilize various
  instructional methods and learning principles to cater to different learning styles.
• Technology Integration:
  Utilize instructional technology tools to support online and blended learning opportunities as needed. Stay current with e-learning trends
  and best practices.
• Communication and Promotion: Promote dual enrollment learning opportunities to community
  members, primarily educators, parents, and guardians of cohort students, to encourage participation. Use various communication channels to
  raise awareness and generate interest in the sponsored project’s offerings.

Evidence-Based Design

The
incumbent will support the sponsored project’s adaptation of evidence-based practices through the systematic search, review, and synthesis
of existing literature to inform project-based services. Key responsibilities include:

• Identification of Research
  Objectives: Collaborate with relevant stakeholders to define question(s) that need to be addressed through a literature
  review.
• Synthesis and Analysis: Assist with the summary of key findings and insights from the reviewed literature.
  Identify common themes, trends, and gaps in existing knowledge and research.
• Evidence-Based Recommendations: Offer
  evidence-based recommendations and insights based on the literature review to guide decision-making and project services.

Instructional Design

The incumbent will assist in the creation, development, and implementation of effective
professional learning materials and programs. Key responsibilities include:

Curriculum Development: Assist in the
design of a comprehensive curriculum or community learning programs that cover the identified learning objectives. Organize content
logically and in a sequential manner.

• Content Creation: Assist in the development of instructional content,
  including written materials, multimedia presentations, videos, e-learning modules, and assessments. Ensure that content is engaging,
  informative, and interactive.
• Technology Integration: Utilize instructional technology to enhance the learning
  experience.
• Facilitation Development: Support the Tutoring & Dual Enrollment Coordinator in implementing
  instructional programs. Provide guidance and resources to ensure effective instruction.
• Collaboration and
  Communication: Collaborate with subject matter experts, instructional designers, artists, writers/editors, and community learning
  facilitators to ensure that instructional design aligns with project goals and requirements. Communicate progress and results
  effectively.

As Needed.

The incumbent will perform various additional duties as needed to successfully
fulfill the position’s function.

Knowledge & Skills

• Ability to communicate verbally and in
  writing.
• Ability to multitask and meet deadlines in a timely manner.
• Ability to work with different groups in planning,
  developing, and evaluating products.
• Active listening skills.
• Google Workspace (Docs, Sheets, Slides,
  Drive)
• Knowledge of trends and developments in process innovation and project management.
• Microsoft Office (Word, Excel,
  PowerPoint, Outlook, OneDrive)
• Microsoft Teams
• Project management practices.
• Scheduling &
  coordination.
• Skilled in facilitating grant-funded learning activities.
• Teamwork and collaboration skills.
• Zoom

View full job description

Required
Education and Experience:

• Bachelor’s degree in education, social work, counseling, or related field.
• 48 months of
  experience in education, social work, or counseling.

Department Preferences:

• 60 months of experience in
  education, social work, or counseling, which includes 48 months of managing/leading multiple projects and 36 months of planning, developing,
  and facilitating a learning activity.

Hiring Contingent Upon a Background Check: Yes

Special
Indications: Position subject to renewal based on availability of funds

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